Kerja Sepenuh Masa HR ADMIN - HIRING EXECUTIVE, Gaji tinggi MYR 3,500 di KAISAR PHARMACY Selangor - Maukerja

JOB SUMMARY

The HR & Admin Executive is responsible for providing day-to-day administrative and operational support to the HR Manager in managing the Company's human resource and administrative functions across Headquarters (HQ) and pharmacy outlets.

The role involves coordinating recruitment activities for both HQ and pharmacy outlets, maintaining employee records and HR documentation, assisting with employee relations and performance management, coordinating training activities, supporting HR policies and compliance, and handling general office administration.

The position also requires close coordination with the Payroll Executive, Hiring Executive, outlet managers and other departments to ensure effective HR administration and smooth day-to-day operations across the Company.

The HR & Admin Executive is expected to carry out assigned responsibilities accurately, maintain confidentiality, monitor daily correspondence, meet deadlines and provide reliable support to the HR Manager and Management.

KEY RESPONSIBILITIES

1. HQ Recruitment & On-boarding

• Manage and coordinate recruitment activities for HQ and pharmacy outlet positions, including job advertisements, candidate screening, interview arrangements and candidate follow-ups.
• Coordinate interview schedules between candidates and HR Manager.
• Prepare employment offers, appointment letters and other recruitment-related documentation for review and approval.
• Coordinate on-boarding, orientation and induction programmes for new HQ and pharmacy outlet employees.
• Follow up with department heads and outlet managers on manpower requirements, vacancies and recruitment status.
• Maintain updated recruitment records, vacancy status and candidate databases for HQ and pharmacy outlets.
• Work closely with the Hiring Executive to ensure recruitment activities are properly coordinated and vacancies are filled within the required timelines.

2. HR Administration & Employee Documentation

• Maintain and update employee personal files, employment contracts and HR documentation for HQ and pharmacy outlets.
• Prepare HR letters and documentation relating to new appointments, confirmations, transfers, promotions, resignations and other employee matters.
• Ensure employee records and documentation are properly maintained, updated and filed.
• Assist in maintaining employee information in the HRMS (Info-Tech), excluding payroll and attendance-related functions handled by the Payroll Executive.
• Coordinate employee exit clearance and ensure the return of Company property.
• Ensure confidentiality and proper safekeeping of employee information and records.
• Check and monitor the HR department's email inbox daily, attend to incoming correspondence and update the HR Manager or relevant superior on important matters requiring attention or further action.
• Maintain and update the reference numbering system for all HR outgoing letters, memorandums and official correspondence to ensure proper documentation and tracking.
• Coordinate and arrange the submission of employment contracts to the Inland Revenue Board of Malaysia (LHDN) for stamp duty assessment and stamping.
• Ensure employment contracts are duly stamped within the prescribed timelines in accordance with applicable Malaysian stamp duty requirements.
• Maintain proper records of stamped employment contracts and related stamping receipts or certificates.
• Follow up on stamping status and liaise with LHDN or relevant parties on any stamping-related matters.

3. HR Policies, Procedures & Compliance

• Assist the HR Manager in reviewing, updating and maintaining HR policies, procedures and standard operating procedures.
• Assist in maintaining and updating the Employee Handbook.
• Support the implementation and communication of HR policies and procedures to employees and outlet managers.
• Maintain proper HR compliance records and documentation.
• Assist the HR Manager in monitoring compliance with applicable Malaysian employment requirements.
• Keep updated on relevant HR administrative requirements and report matters requiring management attention.

4. HR Reporting & Coordination

• Assist in preparing weekly and monthly HR reports for Management.
• Compile and update HR information relating to headcount, recruitment status, vacancies, staff turnover and employee movements.
• Maintain trackers for contract renewals, employee confirmations and other outstanding HR matters.
• Coordinate with the Hiring Executive and Payroll Executive to obtain relevant HR information for reporting purposes.
• Follow up with outlet managers and department heads on pending HR submissions and documentation.
• Highlight outstanding matters and issues to the HR Manager for further action.

5. General Administration

• Assist in organising Company events, staff activities and internal engagement programmes.
• Perform other reasonable HR and administrative duties assigned by the HR Manager or Management.

REQUIREMENTS & QUALIFICATIONS

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related field.
• Minimum 1–2 years of relevant experience in HR or administrative functions.
• Basic knowledge of Malaysian employment laws and HR practices.
• Experience in HR documentation, recruitment coordination and employee administration.
• Familiarity with HRMS systems; experience using Info-Tech will be an added advantage.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Good communication and interpersonal skills.
• Strong organisational skills with good attention to detail.
• Able to handle confidential information responsibly.
• Proactive, dependable and able to work independently.
• Good command of English and Bahasa Malaysia.

Why Join Us?

• Work with a trusted, Syariah-Compliant Healthcare Brand
• Take on a meaningful management role supporting an established Malaysian community pharmacy network.
• Gain broad exposure across recruitment, employee relations, performance management, compliance and administration.
• Opportunity to strengthen HR systems and make a visible operational impact across HQ and multiple outlets.
• Work in a growth-oriented environment that values accountability, professionalism, teamwork and continuous improvement.

- Send your resume to *************

- Learn more at: *************

Step up and lead HR transformation with us.

Job Types: Full-time, Permanent, Contract

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Application Question(s):

• Expected Salary?
• Notice Period?
• Familiar with Info-Tech?

Experience:

• Human Resources Management: 2 years (Preferred)

Work Location: In person