Kerja Sepenuh Masa, Admin Assistant, HP Origination - Statutory Compliance di ELK Desa Capital Selangor - Maukerja

JOB SCOPE:

To provide administrative support for statutory notice printing, mailing arrangements, document preparation and digital document safekeeping to ensure timely processing, proper recordkeeping and easy retrieval of documents.

PRIMARY DUTIES/RESPONSIBILITIES:

1. Statutory Notice Printing

• Print statutory notices according to approved instructions and requirements.
• Check printed notices for completeness and accuracy before mailing.

2. Mailing

• Prepare and arrange outgoing mail for statutory notices and other official correspondence.
• Ensure mail is properly addressed, sorted and dispatched on time.
• Maintain mailing records and proof of dispatch, where applicable.

3. Document Preparation for POS Malaysia

• Prepare, sort and compile documents for mailing through POS Malaysia.
• Ensure documents are properly packed, labelled and ready for dispatch.
• Maintain records of documents sent through POS Malaysia for tracking and reference.

4. Digital Document Storage

• Scan and save documents in the designated digital storage system.
• Ensure documents are properly named, categorised and filed for easy retrieval.
• Maintain accurate and complete digital records.

5. Filing and Recordkeeping

• Maintain proper records of printed notices, mailed documents and dispatch details.
• Assist in retrieving documents and providing supporting records when required.
• Ensure documents are handled securely and confidentially.

6. Other Administrative Duties

• Assist in typing hire-purchase agreements, letters, notices and other related documents.
• Assist in stamping hire-purchase agreements and ensure proper handling and recordkeeping of stamped documents.
• Provide general administrative and clerical support to the CDM team as assigned by the HOU or HOD.
• Perform other related duties as required to support the department's daily operations.

Qualifications & Requirements

Minimum SPM & Above.

Basic computer skills, including Microsoft Word and Excel.

Able to perform printing, scanning, filing and document-handling tasks.

Organised, careful and attentive to detail.

Able to manage routine tasks and meet daily deadlines.

Responsible for handling confidential documents and information.

Able to work independently and as part of a team.

Expected hours: 45.0 per week

Benefits:

• Health insurance
• Maternity leave

Work Location: In person