Kerja Sepenuh Masa Admin - NTP Executive, Gaji tinggi MYR 3,500 di ECO-SHOP MARKETING SDN BHD Selangor - Maukerja

Job Purpose:

Responsible for managing the procurement of non-trade goods and services to support the company’s daily operations, ensuring purchases are made at competitive prices, with the required quality, timely delivery, and compliance with company procurement policies and procedures.

Key Responsibilities

1. Procurement & Purchasing

• Manage the end-to-end procurement process for non-trade goods and services.
• Source and purchase office supplies, maintenance services, equipment, uniforms, IT related items, cleaning supplies, facilities services, and other operational requirements.
• Obtain quotations, conduct price comparisons, and negotiate with suppliers to achieve competitive pricing.
• Prepare Purchase Orders (PO), Purchase Requisitions (PR), and other procurement documentation.
• Ensure purchases are made according to approved budgets and procurement procedures.

2. Vendor Management

• Identify, evaluate, and develop suitable suppliers and service providers.
• Maintain and update the approved vendor list and supplier database.
• Monitor vendor performance in terms of price, quality, delivery, service, and responsiveness.
• Coordinate vendor registration, documentation, and profile updates.
• Support vendor evaluation and performance reviews.
• Develop good working relationships with vendors and internal stakeholders.

3. Tender & Quotation Management

• Coordinate Request for Quotation (RFQ), tender exercises, and supplier negotiations.
• Prepare quotation comparison and evaluation reports for management approval.
• Ensure tender and procurement activities comply with company policies and approval limits.
• Maintain proper documentation and records for audit purposes.

4. Cost & Process Management

• Monitor procurement spending and identify opportunities for cost savings.
• Conduct price benchmarking and market research where required.
• Identify opportunities for contract consolidation, bulk purchasing, and better commercial terms.
• Review existing procurement processes and recommend improvements.
• Support initiatives to improve procurement efficiency and reduce unnecessary expenditure.

5. Contract & Service Management

• Assist in preparing, reviewing, and monitoring service agreements and contracts.
• Monitor contract expiry dates and renewal requirements.
• Coordinate with relevant departments and vendors on contract performance.
• Ensure agreed pricing, scope of work, service levels, and contractual terms are properly followed.

6. Internal Stakeholder Coordination

• Work closely with Admin, Operations, Finance, IT, HR, Maintenance, Marketing, and other departments to understand procurement requirements.
• Provide procurement advice and recommend suitable suppliers or purchasing solutions.
• Follow up on delivery, service completion, invoice discrepancies, and other procurement related issues.

7. Documentation & Compliance

• Maintain accurate procurement records, quotations, approvals, POs, contracts, and vendor documents.
• Ensure procurement activities comply with company policies, procedures, and delegated authority.
• Assist with internal and external audit requirements.
• Ensure proper segregation of duties and transparency throughout the procurement process.

8.Ad-Hoc Duties

• Support management and other departments on administrative projects.
• Perform other duties and responsibilities as assigned by the superior or management.

Job Requirements

• Diploma/Degree in Procurement, Supply Chain Management, Business Administration, Finance, or related field.
• Preferably 1–2 years of experience in procurement/purchasing, particularly non-trade procurement.
• Good negotiation, analytical, communication, and vendor management skills.
• Good knowledge of procurement processes and documentation.
• Proficient in Microsoft Office, particularly Excel.
• Experience with ERP/procurement systems is an advantage.
• Able to work independently, manage multiple tasks, and meet deadlines.
• High level of integrity, attention to detail, and commercial awareness.

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person