Kerja Sepenuh Masa, Assistant Compliance Officer di Willis (Malaysia) Federal Territory - Maukerja

The Role

The Assistant Compliance Assistant (ACO) will be responsible to support the Compliance Officer for the management and co-ordination of Local Compliance and WTW Group Compliance policies and procedures and any applicable regulatory requirements for Willis Malaysia, and fulfillment of Compliance plan. The person will support the Compliance Officer to ensure that all regulatory requirements are identified and processes are in place to ensure standards can be met, monitoring is undertaken and guidance and training for improvement provided as necessary. The ACO will also assist the management in respect to the relation reporting requirements of local regulator(s) and Group Compliance.

Regulatory Requirements:

• Assist the Compliance Officer to identify any laws/regulations that are applicable to Willis Malaysia Business & Operation
• Provide support on annual regulatory compliance review with local regulatory obligations, including adherence to licencing requirements enforced by Bank Negara Malaysia
• Responsible to maintain an updated Compliance internal library and documentation, and Compliance communication
• Assist the business in dealing with licensing and other compliance issues, including liaison with overseas counterpart when required

WTW Group Compliance and Local Compliance Policies and Procedures and Programme:

• Support the Compliance Office to communicate, review and update Willis Malaysia Compliance policies and procedures and any internal control and documentation to ensure compliant with relevance with local regulatory environment and Compliance programme
• Provide support to the Business in understanding its responsibilities and obligations under relevant Bank Negara Guidelines and WTW Group policies (e.g. Financial Crime policies/procedures such as Anti-Bribery and Corruption, Sanctions & Export Control, Anti-Money Laundering & Counter-Terrorist Financing and Third Parties); respond to queries on the interpretation of relevant Compliance policies and procedures
• Assist to implement and effective AMLCTF Compliance programme, manage Business Champions, and monitor regulatory updates and changes on AMLCTF, and to monitor progress of weekly reporting on Record Keeping by Business
• Discuss promptly with the Compliance Officer on any compliance or regulatory issues arising in the company; ensure reporting of the issue in the appropriate log/ database; and agree the corrective action to be taken including responsibility, timelines and review date
• Support Compliance Office to perform Compliance testing and/or monitoring review appropriately, identify gap and track for closure, and responsible for data/report compilation
• Assist to review business documents such as Legal documents, Business Cases and Promotional Materials on a timely fashion
• Support any ad-hoc assignments, as and when required

Compliance Training and Communication:

• Support the Compliance Officer to develop training materials, deliver training and communication
• Assist to coordinate WTW Group Compliance training, and track for completion.
• Responsible to maintain and update Compliance training record
• Assist to update Compliance local training materials.

Compliance Reporting:

• Ensure all compliance incidents are reported in the appropriate database/log; where appropriate, under supervision of Compliance Officer
• Assist to compile Quarterly Board declaration and any other Compliance reports to the Board on a timely manner
• Support the Compliance Officer to develop timely Compliance reports to CEO and Compliance Management report as and when is required.

Manage Internal Relationships:

• Maintain a positive relationships with the Senior Management to assist the interface between Compliance and the Business, Group Compliance, Group Legal, Group Privacy Office, Internal and External Audit.
• Collaborate with Business Champions effectively
• Foster close relationships with other Business support areas, including HR , IT, Finance and Operation

Experience / Requirements:

The ACO must have the following skills, knowledge and experience:

Skills

• Proactive rather than reactive
• Team player with good interpersonal and influencing skills
• Ability to work under pressure to tight timelines and with minimum supervision
• Organised and methodical
• Adaptive and flexible at work
• Excellent analytical problem-solving skills
• Strong communication skills, both orally and in writing
• Commercial awareness – a commercial and pragmatic approach to managing Compliance
• Fluent in business English
• IT literate – knowledge of Microsoft Office application

Knowledge/Experience

• Degree in Compliance, Corporate Governance, Law or Risk Management, or any related disciplines.
• Minimum 3  to 5 years experiences in corporate environment with exposure in Compliance, AMLCTF, Corporate Governance, Enterprise Risk Management, Internal Audit &/or any Control functions in the Financial Services industry, Banking, Insurance or Insurance Broking industry.

Competencies (Required to have);

Action oriented

Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.

Approachability

Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant; and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.

Ethics and values

Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches.

Integrity and trust

Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.

Competencies: Endeavour to acquire

Interpersonal savvy

Relates well to all kinds of people-up, down, and sideways, inside and outside the organisation; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can defuse even high- tension situations comfortably.

Learning on the fly

Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyses both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Managerial courage

Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.

Dealing with paradox

Can act in ways that seem contradictory; is very flexible and adaptable when facing tough calls; can combine seeming opposites like being compassionately tough, stand up for self without trampling others, set strong but flexible standards; can act differently depending upon the situation; is seen as balanced despite the conflicting demands of the situation.

Priority setting

Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.

Technical learning

Picks up on technical things quickly; can learn new skills and knowledge; is good at learning new industry, company, product, or technical knowledge- like Internet technology; does well in technical courses and seminars.

Time management

Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the most important priorities; gets more done in less time than others; can attend to a broader range of activities.

Written communications

Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.