- Seletar North-east Region (Singapore) Singapore
Kerja Sepenuh Masa Supply Chain Administrator, Gaji tinggi SGD 3,000 di Coway Engineering & Marketing Pte Ltd North-east Region (Singapore) - Maukerja
Supply Chain Administrator
Coway Engineering & Marketing Pte Ltd
Kongsi
Simpan
Lokasi Kerja
Penerangan Kerja
Tanggungjawab
Role Purpose
Responsible for providing administrative and operational support to the Supply Chain function, with a focus on Purchase Order (PO) preparation and issuance, supplier delivery follow-ups, purchasing documentation, Goods Receipt Note (GRN) discrepancy coordination and supplier return administration.
The role ensures the timely and accurate processing of purchasing transactions, effective follow-up on supplier deliveries and proper maintenance of purchasing records to support production and business operations.
Key Responsibilities
1. Purchase Order Administration
Prepare and issue Purchase Orders (POs) based on approved purchasing requirements, supplier quotations and suppliers listed on the Approved Vendor List (AVL).
Maintain accurate purchasing records and ensure all PO documentation is properly updated in the ERP system.
Monitor open POs and outstanding purchasing commitments.
2. Supplier Delivery Follow-up
Follow up with suppliers on order acknowledgements, material availability and committed delivery dates.
Promptly highlight delayed deliveries, incomplete orders and unconfirmed delivery schedules to the Supply Chain Executive.
Coordinate delivery arrangements with the Store and relevant internal departments.
3. Goods Receipt Note (GRN) Discrepancy Coordination
Follow up with suppliers and the Store on outstanding GRNs and goods receiving discrepancies.
Coordinate the resolution of quantity shortages, incorrect deliveries, missing documents and invoice discrepancies.
Maintain a tracking record of outstanding GRN issues and follow up until closure.
4. Supplier Return and Replacement Administration
Coordinate administrative arrangements for returning rejected or non-conforming materials to suppliers.
Arrange supplier collections, replacement deliveries and return shipments.
Follow up on replacement materials and outstanding supplier responses.
5. Blanket and Contract Purchase Order Monitoring
Maintain a register of blanket purchase orders and contract orders.
Monitor order validity, expiry dates, agreed pricing, remaining quantities and outstanding commitments.
Track material releases and deliveries against approved blanket or contract orders.
6. Purchasing Records and Administrative Support
Maintain accurate records of supplier quotations, purchase orders, delivery documents and other purchasing-related documentation.
Ensure purchasing trackers and ERP records are updated promptly.
Prepare routine purchasing status reports covering open POs, overdue deliveries, GRN discrepancies and supplier returns.
Perform other purchasing and supply chain administrative duties as assigned.
Qualifications and Competencies
GCE ‘O’ Level or Diploma or relevant qualification in Business Administration, Supply Chain, Procurement or a related discipline; relevant experience may be considered in place of formal qualifications.
1–2 years of experience in purchasing administration, procurement support or general administration, preferably in a manufacturing environment.
Basic understanding of Purchase Orders, supplier delivery processes, GRN and invoice documentation.
Familiarity with ERP systems and Microsoft Office applications.
Good organisational skills and attention to detail.
Able to follow up independently and manage multiple outstanding tasks.
Good communication and coordination skills.
Responsible, punctual, systematic and able to meet deadlines.
Coway Engineering provides precision machining & engineering support services to Aerospace, Oil & Gas, and Defence industries.
Responsible for providing administrative and operational support to the Supply Chain function, with a focus on Purchase Order (PO) preparation and issuance, supplier delivery follow-ups, purchasing documentation, Goods Receipt Note (GRN) discrepancy coordination and supplier return administration.
The role ensures the timely and accurate processing of purchasing transactions, effective follow-up on supplier deliveries and proper maintenance of purchasing records to support production and business operations.
Key Responsibilities
1. Purchase Order Administration
Prepare and issue Purchase Orders (POs) based on approved purchasing requirements, supplier quotations and suppliers listed on the Approved Vendor List (AVL).
Maintain accurate purchasing records and ensure all PO documentation is properly updated in the ERP system.
Monitor open POs and outstanding purchasing commitments.
2. Supplier Delivery Follow-up
Follow up with suppliers on order acknowledgements, material availability and committed delivery dates.
Promptly highlight delayed deliveries, incomplete orders and unconfirmed delivery schedules to the Supply Chain Executive.
Coordinate delivery arrangements with the Store and relevant internal departments.
3. Goods Receipt Note (GRN) Discrepancy Coordination
Follow up with suppliers and the Store on outstanding GRNs and goods receiving discrepancies.
Coordinate the resolution of quantity shortages, incorrect deliveries, missing documents and invoice discrepancies.
Maintain a tracking record of outstanding GRN issues and follow up until closure.
4. Supplier Return and Replacement Administration
Coordinate administrative arrangements for returning rejected or non-conforming materials to suppliers.
Arrange supplier collections, replacement deliveries and return shipments.
Follow up on replacement materials and outstanding supplier responses.
5. Blanket and Contract Purchase Order Monitoring
Maintain a register of blanket purchase orders and contract orders.
Monitor order validity, expiry dates, agreed pricing, remaining quantities and outstanding commitments.
Track material releases and deliveries against approved blanket or contract orders.
6. Purchasing Records and Administrative Support
Maintain accurate records of supplier quotations, purchase orders, delivery documents and other purchasing-related documentation.
Ensure purchasing trackers and ERP records are updated promptly.
Prepare routine purchasing status reports covering open POs, overdue deliveries, GRN discrepancies and supplier returns.
Perform other purchasing and supply chain administrative duties as assigned.
Qualifications and Competencies
GCE ‘O’ Level or Diploma or relevant qualification in Business Administration, Supply Chain, Procurement or a related discipline; relevant experience may be considered in place of formal qualifications.
1–2 years of experience in purchasing administration, procurement support or general administration, preferably in a manufacturing environment.
Basic understanding of Purchase Orders, supplier delivery processes, GRN and invoice documentation.
Familiarity with ERP systems and Microsoft Office applications.
Good organisational skills and attention to detail.
Able to follow up independently and manage multiple outstanding tasks.
Good communication and coordination skills.
Responsible, punctual, systematic and able to meet deadlines.
Coway Engineering provides precision machining & engineering support services to Aerospace, Oil & Gas, and Defence industries.
Peringatan Penting
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