Kerja Sepenuh Masa, Executive Assistant di Mahnaz Food Selangor - Maukerja

Company Description

Gulsanco Sdn. Bhd. is a fast-growing Malaysian company headquartered in Shah Alam, operating across multiple business segments, including retail, wholesale, bakery, and restaurants. Through Mahnaz Food, we offer a growing range of food products distributed across retail and modern trade channels. We also operate in the food and beverage industry, with a focus on authentic Middle Eastern and Persian cuisine.

As part of our ongoing transformation and expansion, we are strengthening our organization and building the capabilities needed to support the continued growth of Gulsanco and our wider business operations.

Role Description

The Executive Assistant provides high-level administrative and coordination support to the Director. This role manages the Director’s schedule, communications, travel, meetings, and key follow-ups, helping the Director stay prepared and focused on business priorities. The position requires sound judgment, strong organization, and discretion when handling confidential matters.

• Calendar and schedule management - Manage the Director’s calendar, coordinate appointments, resolve scheduling conflicts, and ensure adequate preparation time for meetings and commitments.
• Communications and correspondence - Screen and coordinate meeting requests, calls, and correspondence. Draft or prepare routine communications on behalf of the Director when required.
• Travel and logistics - Arrange business travel, including flights, accommodation, transport, and itineraries. Organize supporting documents and assist with travel expense submissions.
• Meeting support and follow-up - Prepare agendas and materials, coordinate meeting logistics, take minutes where required, and track action items through to completion.
• Documents and confidential records -Prepare reports, presentations, and other documents. Maintain accurate records and organized filing systems while handling sensitive information with discretion.
• Stakeholder coordination - Liaise with internal teams, business partners, clients, and other stakeholders to support timely communication and follow-up.
• Projects and operational support - Coordinate assigned projects, monitor deadlines, and flag matters requiring the Director’s attention. Suggest practical improvements to administrative workflows.
• Purchasing and administrative support - Assist with purchasing coordination, documentation, approvals, and record keeping in line with company procedures.

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• 3 to 5 years of experience in an Executive Assistant or comparable administrative support role.
• Strong organizational skills, with the ability to manage competing priorities and follow through on details.
• Clear written and verbal communication skills, including confidence in working with stakeholders at different levels.
• Proficiency in Microsoft Office, Google Workspace, and virtual meeting tools.
• Sound judgment and the ability to handle confidential information appropriately.
• A proactive approach to anticipating needs, resolving scheduling issues, and improving day-to-day coordination.