Kerja Sepenuh Masa SECRETARY TO MANAGING DIRECTOR, Gaji tinggi MYR 3,500 di INDUSTRIAL QUALITY MANAGEMENT SDN BHD Selangor - Maukerja

Company Overview

At Industrial Quality Management Sdn Bhd, we are a trusted manufacturer of high-quality plastic and metal parts, serving predominantly the automotive industry. With our headquarters in Shah Alam and branches in Bukit Beruntung, Tanjung Malim, and Gurun, we are proud to support Malaysia’s industrial sector with precision and reliability.

We are looking for a professional and well-organised Secretary to provide direct secretarial and administrative support to our Managing Director. The successful candidate will be responsible for preparing business documents, taking and preparing meeting minutes, managing schedules, coordinating meetings, and liaising directly with internal and external parties. Candidates with relevant experience in the automotive manufacturing industry are highly preferred.

Role Overview

The Secretary to Managing Director position is ideal for a well-organized, reliable, and proactive individual who is comfortable handling both office administrative tasks and transportation duties. You will play a vital role in ensuring the efficiency of daily office activities while also providing safe and timely transportation documents and company goods. If you are detail-oriented, disciplined, and take pride in multitasking between office and driving responsibilities, we want you on our team.

KEY RESPONSIBILITIES

* Provide secretarial and administrative support directly to the Managing Director.
* Prepare, organise, and manage various business documents, letters, reports, presentations, correspondence, and other documentation as required.
* Attend meetings with the Managing Director and prepare accurate meeting minutes, including key discussions, decisions, and follow-up actions.
* Coordinate and manage the Managing Director’s calendar, appointments, meetings, and schedules.
* Liaise and communicate directly with internal departments, clients, suppliers, business partners, and other external parties on behalf of the Managing Director when required.
* Assist in preparing meeting agendas, presentation materials, reports, and other supporting documents.
* Maintain proper filing and record-keeping of important company and management documents.
* Follow up on action items, instructions, and pending matters arising from meetings or discussions with the Managing Director.
* Handle confidential information and documents with high discretion and professionalism.
* Assist the Managing Director in coordinating business activities, appointments, and company-related matters.
* Support other administrative and secretarial tasks assigned by the Managing Director from time to time.
* Coordinate with relevant departments to ensure that requested information, documents, and tasks are completed within the required timeframe.

Requirements

* Diploma/Degree in Business Administration, Management, Secretarial Studies, or any related field.
* Minimum 2–3 years of relevant experience as a Secretary, Personal Assistant, Executive Assistant, or similar role.
* Candidates with experience in the automotive, manufacturing, engineering, or related industry are highly preferred.
* Good knowledge and practical experience in document preparation, filing, correspondence, and administrative documentation.
* Able to prepare and maintain meeting minutes, reports, letters, presentations, and other business documents.
* Strong communication and interpersonal skills, with the ability to liaise directly with the Managing Director, management team, employees, clients, and external parties.
* Good command of English and Bahasa Malaysia, both written and spoken.
* Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant office applications.
* Highly organised, detail-oriented, responsible, and able to handle confidential information.
* Able to manage multiple tasks, prioritise work, and work under minimal supervision.
* Mature, professional, presentable, and able to maintain proper business etiquette.

Pay: RM2,000.00 - RM3,500.00 per month

Work Location: In person