Role Description

Deliver accurate, timely payroll while maintaining reliable records and protecting employee information. Coordinate with HR, finance, employees, and service providers to validate payroll inputs, resolve discrepancies, and meet applicable payment and reporting obligations.

Key Responsibilities

Gather and validate payroll inputs, including attendance, overtime, leave, allowances, deductions, and employment changes.
Process payroll according to approved schedules, policies, and authorization procedures.
Check calculations and investigate unusual movements or discrepancies.
Reconcile payroll outputs, payment files, and balances with supporting records.
Prepare payslips, payroll reports, and accounting schedules.
Coordinate payments, statutory submissions, and remittances with authorized teams or providers.
Respond to employee payroll enquiries clearly and confidentially.
Maintain payroll records, system data, and supporting documentation.
Support year-end activities, audits, and information requests.
Monitor relevant payroll requirements with local specialists and implement approved changes.
Maintain access controls, approval checks, and appropriate segregation of duties.
Improve payroll workflows, reporting, and data quality.

Role-Specific Responsibilities

Payroll Administrator: Maintain payroll records, collect inputs, process routine changes, and support payroll checks and employee enquiries.
Payroll Specialist: Manage assigned payroll cycles, resolve complex calculations and exceptions, perform reconciliations, and provide technical guidance.
Payroll Manager: Lead payroll delivery, oversee controls and approvals, manage teams and providers, and coordinate compliance, budgets, and service improvements.

Qualifications

Relevant experience in payroll administration, payroll processing, accounting, HR operations, or a related field.
Understanding of payroll calculations, deductions, benefits, and reconciliation processes.
Strong numerical skills and attention to detail.
Proficiency in Excel and familiarity with payroll or HR information systems.
Ability to validate sensitive data and investigate discrepancies.
Clear communication and effective stakeholder coordination skills.
Strong organizational skills and ability to meet fixed deadlines.
Professional integrity and discretion when handling personal and financial information.
A diploma or degree in accounting, finance, human resources, business, or a related field, or equivalent practical experience.
Payroll Specialist: Knowledge of payroll requirements relevant to the jurisdictions supported and experience independently managing payroll activities.
Payroll Manager: Experience leading payroll teams or providers, reviewing complex issues, and overseeing operational controls.

Preferred Qualifications

Relevant payroll, accounting, or HR qualifications.
Experience with multi-entity or multi-country payroll.
Familiarity with payroll accounting, statutory reporting, and year-end processing.
Experience implementing payroll systems, integrations, or process improvements.
Exposure to outsourced payroll management and service-level monitoring.
Knowledge of audit preparation and payroll control testing.

Scope by Role

Payroll Administrator: Supports accurate inputs, records, and routine payroll processing.
Payroll Specialist: Owns assigned payroll operations and technical issue resolution.
Payroll Manager: Oversees payroll quality, timeliness, governance, and team or provider performance.

2 Jawatan Kosong Payroll Administrator di Malaysia | Kerja Kosong | November 2026 | Maukerja

Urus Pemberitahuan

Payroll Executive - Payroll Administrator - Payroll Coordinator

Payroll Administrator - Payroll Specialist - Payroll Manager