Office management: Answering and directing phone calls, greeting visitors, and managing mail and incoming correspondence.
Scheduling: Coordinating appointments, meetings, and travel arrangements for staff.
Document and data management: Preparing, editing, and formatting documents like reports and memos; creating and maintaining electronic and physical filing systems; performing data entry; and handling records.
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Monitor daily sales, Cost of Goods Sold (COGS), inventory levels, and key operational metrics across all company outlets, identifying and escalating any discrepancies promptly.
Prepare, analyze, and present accurate operational reports to support timely management decision-making.
Maintain and update project trackers, operational databases, spreadsheets, checklists, and other relevant documentation.
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We are seeking a dynamic, motivated and results-driven individual to join our growing team!
The ideal candidate is a committed and reliable team player, a strong multi-tasker who is flexible and adaptable, open to challenges and passionate about marketing, branding and business growth.
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a) Responsible for the upkeep of daily administrative duties for the ESH department.
b) To assist in the development and implementation of policies, procedures, and programs to achieve and maintain compliance with relevant laws and regulations;
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Registered and update patient’s data accordingly (including patients’ demographic, preparation of forms, and open a case note for new patients.)
Responsible for recording, inform and follow-up with patient appointment To ensure all patient appointment card are properly documented and patients are well informed.
Responsible for checking and arranging the items inside clinic
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High school diploma or GED; 3 years experience in the human resources, management operations, or related professional area.
2-year degree from an accredited university in Human Resources, Business Administration, or related major; 1 year experience in the human resources, management operations, or related professional area.
Assists in the interviewing and hiring of Human Resource employee team members with the appropriate skills, as needed.
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Responsible for overseeing and managing all administrative functions and daily office operations.
Assist the Directors in the procurement of fixed assets and monitor the maintenance, servicing, and records of Company assets, including motor vehicles, buildings, office equipment, and other fixed assets.
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Assist in the procurement and purchasing processes, including order placement, tracking, and follow-up
Maintain accurate and up-to-date records of all procurement activities, including supplier information and purchase orders
Support the inventory management team by conducting regular stock checks, analysing inventory levels, and identifying potential shortages or surpluses
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Order Processing: Handle vehicle bookings, generate invoices, and maintain accurate records of sales transactions.
Documentation & Coordination: Prepare and submit necessary documents for bank hire-purchase loans, insurance, and JPJ (Road Transport Department) vehicle registration/runner coordination.