Assist HQ to handle day-to-day Company affairs as well as executing task and business plan to the group.
Collaborate with HQ to define the organization vision, mission and goals. To formulate strategic objective, initiatives and action plans to achieve them.
Engage with key stakeholders, including executives, HOD as well external partners to gather input, build consensus and align strategies with organization goals.
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Office management: Answering and directing phone calls, greeting visitors, and managing mail and incoming correspondence.
Scheduling: Coordinating appointments, meetings, and travel arrangements for staff.
Document and data management: Preparing, editing, and formatting documents like reports and memos; creating and maintaining electronic and physical filing systems; performing data entry; and handling records.
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Are you super organised, good with numbers, and love keeping things running smoothly? Join us as our next Admin & Accounts Assistant and be the backbone of our growing team!
Responsibilities:
Assist in accounting tasks, including invoicing, payments, and reconciliations.
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You shall report directly to the Property Developer Engineer and/or Property Development Director
You shall co-ordinate your daily tasks with the staff at all level
Responsible to assist the PDE on overall administration operation functions of Construction, which include but not limited to General Admin Expenses – recording & monitoring, Budget, Maintenance of Building, Furniture, Fixture and Office Equipment.
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Assist in the procurement and purchasing processes, including order placement, tracking, and follow-up
Maintain accurate and up-to-date records of all procurement activities, including supplier information and purchase orders
Support the inventory management team by conducting regular stock checks, analysing inventory levels, and identifying potential shortages or surpluses
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Legal Documentation: Assist in preparing and coordinating documentation related to Sale and Purchase Agreements (SPA), loan documentation and related correspondence.
Financing Coordination: Liaise with banks / financiers on Bridging Loans, End-Financing, and monitoring Loan Drawdowns, documentation status and required supporting documents.
Communication: Handle calls / email and liaise professionally with purchasers, lawyers, bankers, agents and relevant internal departments.
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