The Admin Executive (IT & Facilities) is responsible for providing administrative and clerical support to ensure the smooth operation of the IT & Facilities Department. This role involves documentation control, coordination of maintenance matters, and supporting daily departmental operations.
Manage and maintain employee attendance records, monitor attendance discrepancies, follow up on irregularities, checking overtime (OT) records, update records accordingly, and prepare attendance summaries for payroll and management reporting.
Manage and maintain employee leave records, monitor leave balances and discrepancies, ensure proper documentation and accuracy against attendance records, and prepare leave reports for management review.
Preparing accurate weekly, monthly, and ad-hoc attendance and leave reports, including absenteeism, lateness, leave utilisation, and attendance trends, for management review and payroll processing within the required timelines
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Assist superior to administer the service center and administrative matters.
Assist to prepare report for service center Monthly Meeting, Daily & Monthly Performance Report, Overtime Summary Report and any related report to ensure all paper works being submitted before the deadline.
Assist to control and monitor Daily Collection (Cash & Credit Card), Petty Cash, staff claims etc.
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Assist superior to administer the service center and administrative matters.
Assist to prepare report for service center Monthly Meeting, Daily & Monthly Performance Report, Overtime Summary Report and any related report to ensure all paper works being submitted before the deadline.
Assist to control and monitor Daily Collection (Cash & Credit Card), Petty Cash, staff claims etc.
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Daily Verification: Verify Daily Sales Reports submitted by 8 branches against Cash / Bank-in slips and system records. Identify and report discrepancies immediately.
Data Entry: Accurately input Sales Invoices, Purchase Invoices, and Expenses into SQL Accounting Software.
Accounts Receivable (AR): Monitor customer aging reports and follow up on overdue payments (Credit Control).
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