Provide comprehensive administrative and secretarial support to senior management, including managing calendars, scheduling appointments, and coordinating meetings.
Act as a primary point of contact for internal and external communications, screening calls, managing correspondence (emails, mail), and directing inquiries appropriately.
Organize and manage office operations, including maintaining filing systems, managing office supplies, and ensuring a tidy and efficient workspace.
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Administrative Support
Scheduling
Communication
Organization
Time Management
Office Management
Executive Assistance
Record Keeping
Travel Arrangements
Meeting Coordination
+8
Posted
a month ago
Boleh Sembang
Anda hanya boleh sembang dengan majikan selepas memohon kerja ini.
Office Administration
Record Keeping
Scheduling Appointments
Client Communication
Data Entry
Record payments
Sending statements
Attention to Detail
Team Collaboration
Time Management
Document Management
Asset Lifecycle Oversight: Execute the annual Fixed Asset Verification exercise, identifying discrepancies and ensuring accurate declarations. Manage the monthly charge-in of new assets to the Finance listing.
Budgetary Control: Monitor and track the overall GTI budget, focusing on MCER, OPEX, and CAPEX expenditures to ensure alignment with financial targets.
Procurement: Facilitate the quarterly Purchase Order (PO) process for pantry supplies (ITSM & GTS), including strict inventory control of beverages.
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Accounting & Financial Reporting – Manage a complete set of accounts, conduct monthly closings, and prepare financial reports such as Profit & Loss (P&L), Balance Sheet, Cash Flow statements, bank reconciliations, and other reports requested by management.
Accounts Payable (AP) – Handle invoices from suppliers/contractors/partners, verify supporting documentation, and maintain comprehensive records.
Accounts Receivable (AR) – Oversee collection processes, reconcile customer accounts, follow up on overdue payments, and ensure the accuracy of customer account records.
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Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills to support senior management and daily office operations.
Candidates should possess solid General Administration skills, including document management, scheduling, record-keeping, and coordination of office activities.
Candidates should possess excellent Communication and Interpersonal Skills to interact effectively with colleagues, leadership, and external partners.
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Participate in Pre-Qualification activities for new tender opening, ensure compliance with customer’s standard and proper customer relationship management.
Identify and develop business opportunities with existing and potential customers.
Gain full understanding of the market and competitive landscape and utilize available marketing tools and information to target new business opportunities.
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Bertanggungjawab mengurus dan menyelaras dokumentasi bagi pelbagai projek syarikat bagi memastikan rekod sentiasa lengkap, tepat dan teratur. Menyediakan serta mengemas kini laporan projek, melakukan kemasukan dan pengemaskinian data ke dalam masterlist, memantau kemajuan projek serta mengemas kini jadual pelaksanaan (project schedule). Mengurus dokumen projek melalui proses pengimbasan (scanning), penyusunan, pemfailan, serta memuat naik dan menyimpan dokumen ke Microsoft OneDrive bagi memastikan dokumentasi mudah diakses dan dikendalikan dengan sistematik. Turut menyemak ketepatan maklumat aset termasuk nombor siri dan status peralatan, memastikan dokumen lengkap sebelum diserahkan kepada pelanggan, serta memberikan sokongan pentadbiran kepada Project Lead dan pasukan projek bagi memastikan setiap projek berjalan lancar mengikut jadual dan keperluan pelanggan.
Support the preparation and distribution of internal announcements and company updates, including compiling relevant inputs from internal teams for inclusion in the company newsletter and coordinating the timely release of newsletter communications
Assist in preparing communication materials related to P&C, Sustainability, Governance and company initiatives as assigned
Assist in coordinating sustainability-related initiatives and action plans
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