Provide administrative support to the HR department, including managing employee records, updating HR databases and preparing HR-related documents.
Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews and coordinating with candidates.
Support the onboarding of new employees by preparing offer letters, conducting orientation sessions and ensuring all necessary paperwork is completed.
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Responsible for collecting, organizing, filing, and maintaining various types of engineering project documents, including design drawings, construction drawings, contract documents, construction records, and other related materials
Ensure the accurate entry of engineering project information and update records in real time according to project progress, enabling the project team to stay informed of document requirements and project developments
Responsible for preparing, organizing, and maintaining records of various engineering meetings
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Accounts Receivable
Accounts Payable
Invoicing
Credit Control
E-Invoicing
Bookkeeping
Administrative Support
Petty Cash Management
Record Keeping
Microsoft Excel
Executive & Travel Support: Manage complex calendar schedules, organize local and outstation travel, and accompany or support the CEO during regional business trips.
Networking & Stakeholder Management: Act as an ambassador for the executive office; engage confidently with clients, industry partners, and key stakeholders at events and business functions.
Meeting & Communication Control: Filter executive calls and emails, coordinate board/client meetings, prepare briefings, and track actionable outcomes.
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Administrative Support
Time Management
Calendar Management
Travel Arrangements
Communication
Organization
Scheduling
Record Keeping
Office Management
Task Prioritization
Human Resources
Recruitment Assistance
Record Keeping
Organizational Skills
Communication Skills
Employee Relations
Onboarding Processes
Administrative Support
Receive, register, distribute, and maintain project documents, including drawings, reports, technical submissions, and correspondence, in accordance with company document control procedures. •
Maintain document registers, revision histories, and version control to ensure the accuracy, traceability, and integrity of project documentation. •
Organise and maintain both physical and electronic filing systems to ensure efficient document storage and retrieval. •
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Manage day-to-day administrative operations to support efficient project and office activities. •
Coordinate meetings, travel arrangements, office logistics, and administrative support for project teams. •
Prepare, maintain, and organise project correspondence, records, reports, and administrative documentation in accordance with company procedures. •
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Receive, register, distribute, and maintain project documents, including drawings, reports, technical submissions, and correspondence, in accordance with company document control procedures. •
Maintain document registers, revision histories, and version control to ensure the accuracy, traceability, and integrity of project documentation. •
Organise and maintain both physical and electronic filing systems to ensure efficient document storage and retrieval. •
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Manage day-to-day administrative operations to support efficient project and office activities. •
Coordinate meetings, travel arrangements, office logistics, and administrative support for project teams. •
Prepare, maintain, and organise project correspondence, records, reports, and administrative documentation in accordance with company procedures. •
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- Human Resources OperationsManage and maintain employee attendance, leave, overtime (OT), shift records, and other HR documentation.Monitor attendance irregularities and coordinate with department heads on attendance-related matters.Maintain accurate employee records and ensure HR documentation is updated in a timely manner.Support payroll preparation by ensuring attendance and leave records are accurate.Ensure HR policies, procedures, and employee records comply with company requirements.- Recruitment & OnboardingCoordinate end-to-end recruitment activities, including job postings, resume screening, interview scheduling, and candidate communication.Assist in onboarding and orientation programmes for new employees.Prepare employment contracts, confirmation letters, and other employment-related documentation.Coordinate pre-employment requirements and new hire documentation.- Employee Relations & DisciplinarySupport employee relations matters and address employee enquiries professionally.Assist in handling disciplinary cases, including counselling sessions, warning letters, domestic inquiries, and documentation.Support grievance handling and conflict resolution where necessary.- Training & DevelopmentCoordinate internal and external training programmes & HRDC Submission.Maintain training records and monitor employee training completion.Assist in identifying training needs and coordinating annual training plans.Support HR initiatives related to employee learning and development.- Foreign Worker Management (where applicable)Assist in managing foreign worker documentation and records.Liaise with relevant government agencies, service providers, and internal stakeholders on foreign worker-related matters.- AdministrationHandle general HR and office administrative duties.Maintain proper filing systems for HR and administrative documents.Prepare HR reports and other reports as required.Support internal and external HR audits.Liaise with government agencies, vendors, and external service providers when required.Perform any other HR and administrative duties assigned by the Management.
Manage day-to-day administrative operations to support efficient project and office activities. •
Coordinate meetings, travel arrangements, office logistics, and administrative support for project teams. •
Prepare, maintain, and organise project correspondence, records, reports, and administrative documentation in accordance with company procedures. •
...
Receive, register, distribute, and maintain project documents, including drawings, reports, technical submissions, and correspondence, in accordance with company document control procedures. •
Maintain document registers, revision histories, and version control to ensure the accuracy, traceability, and integrity of project documentation. •
Organise and maintain both physical and electronic filing systems to ensure efficient document storage and retrieval. •
...
Responsible for collecting, organizing, filing, and maintaining various types of engineering project documents, including design drawings, construction drawings, contract documents, construction records, and other related materials
Ensure the accurate entry of engineering project information and update records in real time according to project progress, enabling the project team to stay informed of document requirements and project developments
Responsible for preparing, organizing, and maintaining records of various engineering meetings
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