Responsible for Accounts Payable transaction processing support (verify invoices and make sure use the proper GL account codes), ensure the daily operation's activities assigned are managed and delivered timely.
Responsible for monitoring the Accounts Payable cycle from invoice processing to payment and check reimbursement claims in order to ensure the timelines and quality meet the KPIs and targets.
Communicate with suppliers and internal management about the AP process ranging from invoicing to payment, including AP reconciliation.
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We are seeking a proactive and detail-oriented Program Executive to support supply chain and program management operations. The successful candidate will be responsible for managing customer forecasts, purchase orders, inventory planning, supplier coordination, and program execution to ensure excellent customer service and operational efficiency. This role requires close collaboration with customers, suppliers, sales teams, and internal stakeholders to drive business performance and continuous improvement.
Manage customer purchase orders, forecasts, and delivery schedules.
Review and respond to PO confirmations, reschedule reports, and shipment requirements.
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Ensuring global or regional availability of all demands for the responsible product portfolio while adhering to inventory targets, the desired service level, and balanced production utilization.
Collaborate with the team leader, implementation of sales planning and marketing/sales objectives into the annual production and procurement planning for corporate production sites and external suppliers of traded goods, in line with the strategic goals of the division.
Execute operational rough production planning or procurement within the defined target parameters, based on independent decision-making.
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Oversee the executive's appointments and schedules and make travel arrangements to optimize their time.
Gather, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives, managers, employees, and external parties such as media, customers, and the public.
Access the executive's email accounts to schedule appointments and answer or redirect routine inquiries from internal or external sources.
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Calendar Management: Ensure the Executive’s time is well organized and used to best support the goals of the VP of Quality and the broader company.
Meeting Planning and Organization: Support planning and organizing of internal and external meetings, team offsites, country visits, and other meetings.
Coordinate and arrange meetings/events for top management & directors.
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Calendar Management: Ensure the Executive’s time is well organized and used to best support the goals of the VP of Quality and the broader company.
Meeting Planning and Organization: Support planning and organizing of internal and external meetings, team offsites, country visits, and other meetings.
Coordinate and arrange meetings/events for top management & directors.
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Differentiate from competition by providing customer personalized approach and service through an Indoor Sales Support team set up by local station (KUL, PEN, JHB).
Support and contribute to the commercial team objective of customer retention and development of the assigned Area Sales Development Group customers by attending to customer’s requirement and work closely with the Sales team. This includes identification of opportunities for service improvement.
Work closely with Sales team to provide Customer relationship management and after sales service. This includes, but not limited to, the coordination of shipment bookings through Customer Service team.
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