Responsible for sales admin documentation, Sale and Purchase Agreement (“SPA”), loan documentation, billings by ensuring the procedures and performances are in order and in compliance with procedures and policies in the areas of credit control, sub-sale matters, utilities, vacant possession and transfer of titles.
Ensure data has up to date records in property software system by maintaining appropriate filing system of purchasers’ records, collections and documentations as per SOP compliance.
To perform all relevant liaison and coordination with sales agents, purchasers, solicitors, bankers and interdepartmental to ensure timely execution of Sale & Purchaser Agreement and Loan Agreement.
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· Data Entry & Record Keeping: Collect and accurately input daily production output, machine downtime, and labor hours into the company’s SAP system or internal database and check the variances.
· Inventory Tracking: Monitor and record the movement of raw materials, work-in-progress (WIP), and finished goods to prevent material shortages or overstocking. Monitor and highlight the yield lose in production to planner and assistant production manager. Highlight and find the roots cause of different in production output vs. forecast
· Documentation Preparation: Prepare, organize, and distribute production folders, job orders, and work instructions for the production floor team. Preparing the month end stock closing report and find out the reason of variance. Maintain proper filing and documentation for audits and traceability.
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Daily Verification: Verify Daily Sales Reports submitted by 8 branches against Cash / Bank-in slips and system records. Identify and report discrepancies immediately.
Data Entry: Accurately input Sales Invoices, Purchase Invoices, and Expenses into SQL Accounting Software.
Accounts Receivable (AR): Monitor customer aging reports and follow up on overdue payments (Credit Control).
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DUTIES & RESPONSIBILITIES:1. Perform general administrative duties to support the Production Department.2. Maintain and update production data and records accurately in the ERP system.3. Organize, file, and manage production-related documents and system records.4. Prepare production reports and ensure all documentation is complete and up to date.5. Coordinate with production personnel to ensure accurate and timely data entry.6. Assist in other administrative tasks assigned by the superior.
REQUIREMENTS:1. Minimum SPM/Diploma in Business Administration or a related field.2. Basic computer skills, especially Microsoft Office (Excel, Word).3. Able to organize and maintain production data and documentation accurately.4. Good communication and organizational skills.5. Responsible, detail-oriented, and willing to learn.
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Manage and maintain employee attendance records, monitor attendance discrepancies, follow up on irregularities, checking overtime (OT) records, update records accordingly, and prepare attendance summaries for payroll and management reporting.
Manage and maintain employee leave records, monitor leave balances and discrepancies, ensure proper documentation and accuracy against attendance records, and prepare leave reports for management review.
Preparing accurate weekly, monthly, and ad-hoc attendance and leave reports, including absenteeism, lateness, leave utilisation, and attendance trends, for management review and payroll processing within the required timelines
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Manage the end-to-end recruitment process, including raising requisitions, advertising vacancies, screening candidates, coordinating interviews, preparing job offers, and onboarding new employees.
Administer and maintain the HR HUB system by creating employee profiles, updating employee records, processing new hires, resignations, and ensuring data accuracy and audit compliance.
Coordinate new hire documentation, including employment letters, medical check-ups, bank account opening, HR induction, personnel files, and communication with Payroll and HR Central.
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