Executive & Travel Support: Manage complex calendar schedules, organize local and outstation travel, and accompany or support the CEO during regional business trips.
Networking & Stakeholder Management: Act as an ambassador for the executive office; engage confidently with clients, industry partners, and key stakeholders at events and business functions.
Meeting & Communication Control: Filter executive calls and emails, coordinate board/client meetings, prepare briefings, and track actionable outcomes.
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Administrative Support
Time Management
Calendar Management
Travel Arrangements
Communication
Organization
Scheduling
Record Keeping
Office Management
Task Prioritization
Receive, register, distribute, and maintain project documents, including drawings, reports, technical submissions, and correspondence, in accordance with company document control procedures. •
Maintain document registers, revision histories, and version control to ensure the accuracy, traceability, and integrity of project documentation. •
Organise and maintain both physical and electronic filing systems to ensure efficient document storage and retrieval. •
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Manage day-to-day administrative operations to support efficient project and office activities. •
Coordinate meetings, travel arrangements, office logistics, and administrative support for project teams. •
Prepare, maintain, and organise project correspondence, records, reports, and administrative documentation in accordance with company procedures. •
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Receive, register, distribute, and maintain project documents, including drawings, reports, technical submissions, and correspondence, in accordance with company document control procedures. •
Maintain document registers, revision histories, and version control to ensure the accuracy, traceability, and integrity of project documentation. •
Organise and maintain both physical and electronic filing systems to ensure efficient document storage and retrieval. •
...
Manage day-to-day administrative operations to support efficient project and office activities. •
Coordinate meetings, travel arrangements, office logistics, and administrative support for project teams. •
Prepare, maintain, and organise project correspondence, records, reports, and administrative documentation in accordance with company procedures. •
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Measurement & Cost Control- Assist in taking-off quantities from construction drawings and specifications- Prepare and update Bills of Quantities (BQ) or cost breakdowns- Assist in monitoring project cost against budget and approved variation orders- Maintain records of quantities, re-measurements, and site instructions
Subcontract & Procurement Support- Assist in preparation of subcontract tender documents and scope breakdowns- Compile tender returns and assist in tender evaluation summaries- Assist in preparation of subcontract awards and documentation- Maintain subcontractor cost and progress records
Progress Claims & Valuation- Assist in preparing monthly progress claims and supporting documents- Assist in checking subcontractors’ interim claims against site progress- Compile measurement sheets and valuation summaries for review
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Receive, register, distribute, and maintain project documents, including drawings, reports, technical submissions, and correspondence, in accordance with company document control procedures. •
Maintain document registers, revision histories, and version control to ensure the accuracy, traceability, and integrity of project documentation. •
Organise and maintain both physical and electronic filing systems to ensure efficient document storage and retrieval. •
...
Manage day-to-day administrative operations to support efficient project and office activities. •
Coordinate meetings, travel arrangements, office logistics, and administrative support for project teams. •
Prepare, maintain, and organise project correspondence, records, reports, and administrative documentation in accordance with company procedures. •
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