Recruitment & Sourcing: Post job openings across job boards, screen resumes, schedule candidate interviews.
Onboarding & Offboarding: Prepare offer letters, collect new-hire documentation, coordinate orientation programs, and assist with offboarding and exit procedures.
HR Administration: Maintain employee records in the HR Information System (HRIS) ensuring data accuracy and full compliance with local labor regulations.
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Manage employee lifecycle processes, including onboarding, confirmation, internal transfers, and offboarding. Maintain and organize employee personnel records, ensuring HR documentation complies with applicable Malaysian employment laws and regulations.
Maintain and verify employee attendance, leave, and overtime records. Handle routine employee HR inquiries and assist with the collection and preparation of payroll-related information.
Perform other HR and administrative duties as assigned by the supervisor or management.
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Accounts Payable & Receivable Support: Learn and assist with processing AP/AR transactions, matching vendor invoices against receipts, issuing client billing statements, and monitoring payment follow-ups.
Expense Processing: Review employee expense claims and vendor disbursements against company guidelines, ensuring proper receipt documentation before approval.
Payroll & Statutory Administration: Assist with collating working hours and overtime data, while learning basic procedures for statutory reporting (such as tax and social security filings).
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Handle foreign worker matters, including employee welfare, work performance, grievances, industrial relations, disciplinary matters, and other employment-related issues.
Manage foreign worker work permit renewal, passport, insurance, FOMEMA, medical check-up, air ticket arrangements, and other related matters.
Prepare, submit, and follow up on documents and applications with Immigration Department, embassies, government agencies, and other relevant authorities.
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Handle foreign worker matters, including employee welfare, work performance, grievances, industrial relations, disciplinary matters, and other employment-related issues.
Manage foreign worker work permit renewal, passport, insurance, FOMEMA, medical check-up, air ticket arrangements, and other related matters.
Prepare, submit, and follow up on documents and applications with Immigration Department, embassies, government agencies, and other relevant authorities.
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Event Licensing & PermitsManage local council and state-level event permit applications from start to finish, including document preparation, authority liaison, submissions and follow-ups until approval.
Event AdministrationCoordinate venue documentation, vendor records, schedules, operational paperwork and other event requirements.
HR AdministrationMaintain employee records, attendance and leave tracking, interview coordination, onboarding documents and payroll inputs.
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Responsible to provide support in the human resource department foreign worker management
Handle end-to-end work passes related issues such as application, renewal, cancellation, appeal, expiration, follow up with medical check-ups, updating personal particulars to Government agencies
Work directly with and assist the hiring managers of different functions to fulfill a variety of necessary HR tasks regarding to foreign workers
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Work Permit & Immigration Compliance: Manage applications, renewals, endorsements, special passes, FOMEMA medical check-ups, and check-out memos in coordination with immigration authorities.
Documentation & Record Keeping: Maintain up-to-date, secure personnel files, passports, work permits, and employment contracts while ensuring strict confidentiality.
Welfare & Accommodation Coordination: Oversee hostel arrangements, transport logistics, medical emergencies, and daily welfare grievances or inquiries.
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