Location : Pasir Gudang, Johor
Job Description
• Prepare purchase orders, checking, filing and maintaining records and files.
• Prepare reports as necessary.
• Maintain updated records of purchase order, purchase requisition, invoice and contracts
• Evaluate offers from suppliers and negotiate for the better prices
• Research market to identify pricing trends
• Prepare cost analyses when needed or required
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Research potential suppliers or buyers
• Follow up with suppliers, as needed, to confirm or have any change on orders
• Track orders and ensure timely delivery
• Monitor stock levels and identify purchasing needs
• Liaise with all department to ensure all products arrive in good condition.
• Prepare material for shipment via DHL courier parcel or document
• Arrange courier for sample, follow up and record down
Assist in sourcing and selecting vendors for goods and services based on quality, cost, and delivery requirements.
Process purchase orders accurately and in a timely manner, ensuring that all specifications, pricing, and delivery details are correct.
Communicate with suppliers to track order statuses, resolve any issues or discrepancies, and ensure timely delivery of materials.
Maintain comprehensive records of purchases, pricing, and inventory levels using appropriate software or tools.
Monitor inventory levels and reorder supplies as needed to avoid shortages and ensure smooth operations.
Assist in negotiating pricing, contracts, and terms with suppliers to obtain the best value for the organization.
Collaborate with internal teams to forecast demand, identify procurement needs, and coordinate purchasing activities.
Evaluate supplier performance and provide feedback to management to inform future purchasing decisions.
* Research and compare different suppliers, vendors, or wholesalers to find the best deals and quality.
* Place orders for products or services according to the company's needs and specifications.
* Track and monitor the status and delivery of orders and update the internal databases accordingly.
* Prepare and process purchase orders, and other documents related to purchasing.
* Communicate and coordinate with suppliers and vendors to ensure timely delivery of materials and
resolve any issues or discrepancies.
* Maintain and organize the inventory of products or materials and report any shortages or damages.
* Follow the company's policies and procedures regarding purchasing, budgeting, and quality control.
Assist in the procurement process such as vendor sourcing and selection, obtaining quotes, negotiating prices, and placing orders for goods and services needed by company
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Import & export of machineries and parts (documentations) includes gdex, dhl and fedex (pull out this task from swee teng’s side to lessen the burden), she will be using the same email address as purchaser, or a new email address but park under purchaser’s email.
Receive order request from store & maintenance everyday, and sort out according to urgency, and to fulfil all branch request in time
Checking the invoices and write goods receive note and key in to excel sheet for cross reference (from all branch)
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- Get the price of the items ordered by Site Supervisor and make a price comparison according to the specifications of the same item (at least 3 prices).
- Get the price of the items ordered by Site Supervisor and make a price comparison according to the specifications of the same item (at least 3 prices).
- Prepare Purchase Order
- Review and process Deed of Assignment (DOA) application documents from sub-contractors for the purchase of raw material.
-Prepare Summary Payment for invoice received from suppliers with credit terms
-Prepare and update Project Costing for completed and ongoing projects based on Purchase Order.
-Performs other related duties as assigned.
Import & export of machineries and parts (documentations) includes gdex, dhl and fedex (pull out this task from swee tengâs side to lessen the burden), she will be using the same email address as purchaser, or a new email address but park under purchaserâs email.
Receive order request from store & maintenance everyday, and sort out according to urgency, and to fulfil all branch request in time
...