Kerja Sepenuh Masa, Talent Acquisition Coordinator di FFM Group Of Companies Selangor - Maukerja

FFM Berhad, Sungai Buloh, Selangor

The Talent Acquisition Coordinator provides recruitment coordination and administrative support to ensure the smooth, timely and professional delivery of recruitment activities across the Group. The role supports the end-to-end recruitment process, including vacancy administration, interview coordination, candidate communication, recruitment documentation, reporting and onboarding handover.

The role will also actively support talent attraction and employer branding activities, including career fairs, campus engagements, hiring campaigns and other recruitment events, which may require travel to different locations and participation outside normal working hours where necessary.

Responsibilities

Recruitment Coordination & Administration

• Coordinate recruitment activities from approved manpower requisition through to offer acceptance and onboarding handover.
• Maintain accurate and up-to-date vacancy, candidate and recruitment records in the relevant recruitment tracker, system or database.
• Coordinate interview schedules between candidates, hiring managers, HR representatives and other stakeholders.
• Arrange interview logistics, including meeting invitations, interview rooms, virtual meeting links and assessment materials.
• Communicate professionally with candidates regarding interview arrangements, application status, required documents and next steps.
• Prepare and maintain recruitment-related documentation, including candidate profiles, interview forms, assessment records and supporting documents.
• Support pre-employment activities such as reference checks, medical examinations, background checks and collection of employment documents, where applicable.
• Coordinate documentation required for offer preparation and ensure necessary approvals are obtained.
• Maintain proper filing and documentation in accordance with internal policies and data privacy requirements.
• Support the handover of successful candidates to the relevant HR/onboarding team.

Recruitment Tracking, Reporting & Governance

• Maintain the recruitment tracker and monitor the status of open vacancies, interviews, offers and candidate movements.
• Support tracking of recruitment metrics such as time-to-fill, recruitment turnaround time, sourcing channels and candidate pipeline.
• Prepare regular recruitment status updates and reports for the Talent Acquisition team and relevant stakeholders.
• Monitor recruitment documentation to ensure completeness and adherence to established recruitment processes and approval requirements.
• Highlight outstanding actions, delays or potential bottlenecks to the Talent Acquisition lead.
• Support data preparation for recruitment dashboards, management reporting and recruitment review meetings.
• Assist in maintaining recruitment templates, standard operating procedures, trackers and other recruitment resources.

Talent Sourcing & Pipeline Support

• Support the posting of vacancies across approved job portals, LinkedIn, career pages and other recruitment channels.
• Conduct basic candidate searches using job portals, LinkedIn, internal talent databases and other approved sourcing channels.
• Assist in building and maintaining talent pools for recurring and priority positions.
• Conduct initial CV reviews against clearly defined job requirements under the guidance of the Talent Acquisition lead.
• Support candidate market mapping and basic talent research for selected positions.
• Develop an understanding of different sourcing strategies and appropriate channels for different talent segments.
• Support campus recruitment, career fairs and other talent attraction initiatives where required.

Employer Branding & Recruitment Projects

• Support the planning, coordination and execution of career fairs, campus recruitment activities, open days, walk-in interviews, recruitment drives, employer branding campaigns and other talent attraction initiatives.
• Coordinate event logistics, including registration, materials, booth setup, candidate engagement, lead collection and post-event follow-up.
• Engage with prospective candidates and communicate the Company's employment opportunities, employer value proposition and career offerings.
• Support the preparation of recruitment and employer branding materials, including job advertisements, social media content, career communications and event collateral.
• Maintain candidate leads and talent-pool information generated through recruitment events and ensure appropriate follow-up.
• Support post-event reporting, including participation numbers, candidate leads, applications and other relevant recruitment outcomes.
• Travel to different locations within Malaysia, including Group operating locations, universities, career fairs and event venues, as required.
• Be available to support recruitment and employer branding activities outside normal working hours, including selected evenings or weekends, where business or event requirements necessitate.

General Support

• Model and uphold the company’s culture, values, and ethical standards, inspiring trust and accountability at all levels.
• Demonstrate adaptability and collaboration in supporting group-wide initiatives and cross-functional projects.
• Undertake special assignments and additional responsibilities as delegated by senior management from time to time.

Qualification, Experience & Mobility Requirements

• Bachelor's Degree in Human Resources, Business Administration, Psychology, Management or a related discipline.
• Fresh graduates may apply
• Candidates with approximately 1–2 years of experience in recruitment coordination, HR administration, recruitment agency support or a related HR role will have an advantage.
• Comfortable working in both office and event-based environments.
• Willing and able to travel to Group locations, universities, career fairs and other recruitment or employer branding events as required.
• Willing to work outside normal office hours on an occasional basis, including evenings and weekends, where required for recruitment events or campaigns.
• Comfortable engaging with candidates and members of the public in high-volume event environments.

Technical & Functional Competencies

• Good organisational and coordination skills, with strong attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple recruitment activities and deadlines simultaneously.
• Comfortable communicating with candidates, hiring managers and internal stakeholders.
• Proficient in Microsoft Office applications, particularly Excel, Word, Outlook and PowerPoint.
• Comfortable learning recruitment systems, applicant tracking systems and digital recruitment tools.
• Basic understanding of recruitment and selection principles would be advantageous.
• Ability to handle confidential candidate and employee information appropriately.
• Analytical mindset with an interest in recruitment data and reporting.