General familiarity with terms such as switches, routers, LAN/WAN, IP networking, Cat6/Cat6A, fibre optics, servers, and storage — in-depth technical expertise is not required.
Good documentation and Microsoft Office skills, particularly Excel and Word.
Good communication and coordination skills, with the ability to follow through on multiple moving parts.
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Must be detail-oriented, posses good organization skills, and able to multitask and prioritize tasks.
Advanced knowledge of Office / MacOS work applications, and co-working applications i.e Google Suite apps and Project management applications using either Scrum / Kanban frameworks will be added advantage.
Performance Management: implement KPIs and performance review systems, work with store managers to address performance gaps and implement recognition and reward programs.
Compensation & Benefits: design competitive compensation and benefits compliant with Malaysian regulations; oversee payroll processing and benefits administration.
HR Operations & Compliance: maintain HR records, ensure compliance with Malaysian labor laws (e.g., Employment Act 1955), draft and update HR policies, and support halal certification requirements and audits.
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Administrative Support: Organize and maintain physical and digital financial filing systems, handle staff expense claims, and support audit preparations.
Supplies & assets: You will monitor inventory and place orders for stationery, pantry items, and equipment as needed.
Vendor coordination: You will liaise with building management, cleaning services, and IT or equipment repair vendors to keep the office running.
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Full Set of Accounts – handle full set of accounts including monthly closing, journal entries, and account reconciliation
Financial Reporting – prepare monthly financial statements, bank reconciliations, and supporting schedules
General Accounting & Administration – maintain proper filing of financial documents, assist in audit preparation, and perform general administrative tasks related to the finance function
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