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Admin Jobs in Singapore - October 2026 - Urgent Hiring
Showing 46 jobs results for
"admin"
in Singapore
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National University Of Singapore
Undisclosed
Singapore
- Own end-to-end procurement operations for both Corp Lab and IORA — including equipment, pantry supplies, stationery, and printing consumables — ensuring the smooth, uninterrupted running of two research facilities
- Oversee pantry supply planning to maintain a well-stocked, welcoming environment for staff, students, and visitors
- Take ownership of asset and facilities management across both sites, including asset verification, tagging, and lifecycle tracking, ensuring full accountability and audit-readiness ...
Posted
a month ago
Executive (General Admin), AICET - NUS (1-year Contract Renewable) Executive (General Admin), AICET - NUS (1-year Contract Renewable)
National University Of Singapore
Undisclosed
Singapore
- Plan and coordinate Centre events and delegation visits from end to end
- Manage event logistics, including venue booking, catering (rarely), seating arrangements, and materials preparation (if any)
- Liaise with internal and external stakeholders to confirm event requirements, schedules, and participant details ...
Posted
22 days ago
Senior Executive (Capability Development Administrative Support) Senior Executive (Capability Development Administrative Support)
National University Of Singapore
Undisclosed
Queenstown
- Support the planning, coordination, and delivery of capability development programmes, training initiatives, regional meetings.
- Manage administrative workflows and educational programmes for national and international training.
- Liaise with internal stakeholders, external partners, vendors, and training providers to ensure smooth programme execution. ...
Posted
17 days ago
Senior Executive (Capability Development Administrative Support) Senior Executive (Capability Development Administrative Support)
National University Of Singapore
Undisclosed
Singapore
- Support the planning, coordination, and delivery of capability development programmes, training initiatives, regional meetings.
- Manage administrative workflows and educational programmes for national and international training.
- Liaise with internal stakeholders, external partners, vendors, and training providers to ensure smooth programme execution. ...
Posted
17 days ago
National University Of Singapore
Undisclosed
Singapore
- Manage Co-Director's calendar and schedule meetings
- Prepare meeting agendas and circulate materials
- Send invitations and reminders ...
Posted
a month ago
Undisclosed
Singapore
- Provide administrative support for smooth operation of the ABFER office and events
- Provide logistical support for events and seminars of ABFER
- Maintain documentations of ABFER ...
Posted
24 days ago
Undisclosed
Queenstown
- Provide administrative support for smooth operation of the ABFER office and events
- Provide logistical support for events and seminars of ABFER
- Maintain documentations of ABFER ...
Posted
24 days ago
National University Of Singapore
Undisclosed
Singapore
- Manage Co-Director's calendar and schedule meetings
- Prepare meeting agendas and circulate materials
- Send invitations and reminders ...
Posted
13 days ago
Undisclosed
Singapore
- Design, implement, and evaluate engagement and integration initiatives (e.g., welcome sessions, orientation programmes, and wellbeing activities) for students and scholarship holders. This includes end-to-end project delivery, tracking outcomes, and supporting students and scholars who co-lead these initiatives.
- Build and maintain partnerships with students, faculty, residences, internal units, alumni, and community partners to strengthen and scale integration efforts across campus. This includes supporting student-, faculty-, and residence-led initiatives, as well as curating meaningful engagement opportunities.
- Provide coordination and advisory support to stakeholders (e.g., students, faculty, residence staff, and student groups) on integration initiatives. Serve as a key point of contact for integration-related resources and funding; and develop toolkits and training materials to build capability. ...
Posted
12 days ago
Undisclosed
Queenstown
- Provide administrative support for smooth operation of the ABFER office and events
- Provide logistical support for events and seminars of ABFER
- Maintain documentations of ABFER ...
Posted
11 days ago
Management Assistant Officer 3 or MAO 4 (Operations) Management Assistant Officer 3 or MAO 4 (Operations)
National University Of Singapore
Undisclosed
Queenstown
- Open to fixed-term contract.
- To provide comprehensive and timely administrative support for the Department of Civil and Environmental Engineering (CEE)’s research portfolio, with a primary focus on grant life-cycle administration, research coordination and outreach, and departmental procurement. The role serves as a key administrative interface among funding agencies, academic staff, external stakeholders, and University offices, ensuring accurate records, timely submissions, policy compliance and effective stakeholder coordination.
Posted
11 days ago
Undisclosed
Queenstown
- Administer key academic processes for the undergraduate programme, including the Course Registration Exercise, system setup, student appeals, enquiries, and other student administration related matters.
- Coordinate undergraduate class and course scheduling, including timetable planning, resource allocation, and venue requirements.
- Administer the Advanced Placement Test (APT) and related processes, including registration, test administration, invigilation, release of results, and posting of Advanced Placement Credits. ...
Posted
11 days ago
Senior Executive (Administration and Events Support) Senior Executive (Administration and Events Support)
National University Of Singapore
Undisclosed
Singapore
- Manage Co-Director's calendar and schedule meetings
- Prepare meeting agendas and circulate materials
- Send invitations and reminders ...
Posted
a month ago
Management Assistant Officer 3 or MAO 4 (Operations) Management Assistant Officer 3 or MAO 4 (Operations)
National University Of Singapore
Undisclosed
Queenstown
- Open to fixed-term contract.
- To provide comprehensive and timely administrative support for the Department of Civil and Environmental Engineering (CEE)’s research portfolio, with a primary focus on grant life-cycle administration, research coordination and outreach, and departmental procurement. The role serves as a key administrative interface among funding agencies, academic staff, external stakeholders, and University offices, ensuring accurate records, timely submissions, policy compliance and effective stakeholder coordination.
Posted
21 days ago
National University Of Singapore
Undisclosed
Queenstown
- Events Management, which includes:
- liaising with stakeholders such as vendors, speakers, accreditation bodies, managing registration and attendance;
- planning/designing e-flyers/social media post ing s. ...
Posted
16 days ago
Undisclosed
Queenstown
- Manage processing via University systems, handling procurement, invoice processing, and expense claims.
- Maintain and update department website with the latest information.
- Skill managing social media accounts and website
Posted
16 days ago
Executive Assistant, Faculty of Dentistry (NUSDen) Executive Assistant, Faculty of Dentistry (NUSDen)
National University Of Singapore
Undisclosed
Singapore
- A Modern Work Style: We don't believe in doing things the hard way just because "that's how it's always been done." If you are eager to use AI tools (like ChatGPT or Copilots) to draft communications, organize data, or streamline scheduling, you will find a highly supportive environment here.
- Professional Visibility: Working directly with the Dean and the Head of Administration, you will interact with senior university leaders, ministry officials, clinical partners, and international guests, building your professional confidence and network.
- Clear Ownership: You will fully own the daily operations of the Dean’s calendar and logistics, giving you the autonomy to organize your work and deliver excellent results. ...
Posted
15 days ago
Senior Executive (NUS Centre for Additive Manufacturing) Senior Executive (NUS Centre for Additive Manufacturing)
National University Of Singapore
Undisclosed
Singapore
- Ensure effective day-to-day financial and administrative operations.
- Manage and oversee budgeting, forecasting, reporting, and grant/project financial management in compliance with institutional policies.
- Manage procurement, vendor payments, and serve as Delegation of Authority for claims, invoices, and expenditures. ...
Posted
9 days ago
Undisclosed
Outram
- Perform other duties as assigned.
- Bachelor’s Degree in Graphic Design, Visual Communication, Communication Design or a related discipline.
- Professional experience in graphic design, visual communication, environmental graphic design, content creation or a related creative field is an advantage but not mandatory. ...
Posted
8 days ago
Undisclosed
Queenstown
- Handle frontline duties to manage student enquiries and draft email correspondences
- Support the administration for housing assessment prior to housing allocation
- Contact and refer students to stakeholders as part of the housing assessment ...
Posted
11 days ago
Senior Executive, HR Support and Learning, Office of Student Affairs Senior Executive, HR Support and Learning, Office of Student Affairs
National University Of Singapore
Undisclosed
Queenstown
- Provide administrative support across the employee life-cycle, including recruitment coordination, onboarding, and offboarding processes
- Conduct and oversee the onboarding programme for new hires to ensure a consistent experience
- Develop and maintain competency frameworks to support role clarity and staff development ...
Posted
11 days ago
Undisclosed
Queenstown
- Assist and support College initiatives and events including attending events and updating social media sites regularly and take on additional scopes within OSL as directed by the Vice Dean (Student Life).
- Strong interpersonal skills, with the capacity to build and maintain effective working relationships with internal and external stakeholders, and the ability to work both unsupervised and in a team environment.
Posted
11 days ago
Undisclosed
Singapore
- Manage the Director's calendar, including scheduling and prioritising meetings, appointments, and events
- Anticipate and resolve scheduling conflicts proactively
- Send timely reminders and ensure the Director is well-prepared for upcoming engagements ...
Posted
23 days ago
National University Of Singapore
Undisclosed
Queenstown
- Plan, organize, and execute academic conferences, workshops, and community events related to geroscience and healthy longevity research
- Develop and manage event timelines, budgets, and logistics, ensuring all aspects are coordinated efficiently
- Oversee on-site event management, including setup, audiovisual requirements, and troubleshooting ...
Posted
14 days ago
Undisclosed
Singapore
- Possess a strong working knowledge of the institute database and adhere to policies and processes related to student wellness, support, and College life.
- Provide advice and a supportive environment to students through active interventions, prioritise risks, and communicate issues relating to student life and wellbeing.
- Enhance student wellbeing, help students develop pro-social behaviour and emotional skills through targeted programs and strategies that build resilience, coping skills, and positive relationships. These are done in partnership with the student wellness and student life teams within the Office of Student Life (OSL), the University Health Centre at the University level, other government agencies, etc., as required. ...
Posted
9 days ago
Officer, License Administration (Finance Background Preferred) Officer, License Administration (Finance Background Preferred)
National University Of Singapore
Undisclosed
Singapore
- Maintain accurate records of license agreements, contractual obligations, reporting requirements, payment schedules, and other portfolio information.
- Review executed agreements and capture key obligations, milestones, reporting requirements, and deadlines.
- Maintain portfolio databases, tracking tools, and related systems. ...
Posted
3 days ago
National University Of Singapore
Undisclosed
Singapore
- Grant claim & grant audit Management: Prepare and manage grant claims and grant audit, ensuring compliance with terms and conditions of the grant.
- Financial operations: In-charge of monthly withholding tax filing, journal posting, annual fixed assets verification, bi-monthly balance sheet accounts review, financial system access processing, WBS creation and closures etc.
- Financial Management & Reporting: In-charge the full spectrum of financial activities. Prepare accurate periodic management reports (eg. Quarterly financial review), annual budgets, forecasts & actuals. Deliver clear, insightful financial reports to Directors and stakeholders, translating numbers into actionable intelligence. ...
Posted
17 days ago
Undisclosed
Queenstown
- Maintain accurate records of license agreements, contractual obligations, reporting requirements, payment schedules, and other portfolio information.
- Review executed agreements and capture key obligations, milestones, reporting requirements, and deadlines.
- Maintain portfolio databases, tracking tools, and related systems. ...
Posted
17 days ago
Undisclosed
Singapore
- Maintain accurate records of license agreements, contractual obligations, reporting requirements, payment schedules, and other portfolio information.
- Review executed agreements and capture key obligations, milestones, reporting requirements, and deadlines.
- Maintain portfolio databases, tracking tools, and related systems. ...
Posted
14 days ago
Undisclosed
Singapore
- Strategic and Operational Support
- Support the Senior Associate Director in the development and implementation of departmental strategies, plans, and priorities.
- Coordinate and monitor the execution of key initiatives, ensuring timely delivery of objectives and outcomes. ...
Posted
a month ago
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