5,000+ Administrative Assistant Jobs in Malaysia | Job Vacancies | October 2026

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IT Admin IT Admin

AvePoint

Full Time

KL City

Provide end-user support for hardware and software issues, helping resolve productivity challenges.
Maintain and troubleshoot issues related to hardware, software, and network connectivity.
Serve as the main point of contact for helpdesk requests and provide timely resolutions. ...

Posted

24 days ago

Admin Executive - Orders Processing (Marine) Admin Executive - Orders Processing (Marine)

ST ENGINEERING MARINE LTD.

Full Time

Singapore

Oversee end-to-end management of Maintenance Orders (MOs) within the SAP S/4HANA Production Planning (PP) module and SILS
Execute timely opening, closing, and documentation of Maintenance Orders to meet operational deadlines
Process vendor/service provider quotations through digital scanning and distribution to authorized approvers ...

Posted

11 days ago

HR - Admin Executive HR - Admin Executive

TRANS ENGINEERING PTE. LTD.

Full Time

Singapore

Min 3 years HR Executive experience
Must be familiar with InfoTech payroll systems
Advanced Excel skills required ...

Posted

18 days ago

3009 Admin Assistant-Tampines East 3009 Admin Assistant-Tampines East

MAXHUNT RESOURCE PTE. LTD.

Full Time

Singapore

Name of Authority: Temasek Junior College
Contract Period: From 1 Jan 2027 to 31 December 2027
Personnel to be deployed at the following hours: ...

Posted

11 days ago

HR - Admin Executive (Maternity Cover) HR - Admin Executive (Maternity Cover)

C M R (FAR EAST) PTE LTD

Full Time

Singapore

Develop and implement HR strategies and initiatives aligned with the overall business strategy.
Bridge management and employee relations by addressing demands, grievances, or other issues and nurture a positive working environment.
Provide guidance on HR policies and procedures to managers and employees ...

Posted

11 days ago

Admin Support for Project Team Admin Support for Project Team

EXPEDITE AIR CONDITIONING & ELECTRICAL PTE LTD

Full Time

Singapore

Provide administrative support to Project Engineers across active project works
Prepare, organize, and track project documents (quotations, purchase orders, delivery orders, invoices, variation orders)
Assist with compiling project schedules, site progress reports, and submission documents ...

Posted

10 days ago

Admin Executive (Pest control-Fumigation) Admin Executive (Pest control-Fumigation)

ADVANCER GLOBAL FACILITY PTE. LTD.

Full Time

Singapore

Oversee and perform field planning and coordination to ensure smooth execution of pest control and fumigation services.
Manage customer relationships, ensuring excellent service and satisfaction.
Support marketing and sales initiatives aimed at increasing business opportunities. ...

Posted

11 days ago

Admin Associate Admin Associate

NANOLUMI PTE. LTD.

Full Time

Singapore

Coordinate key meetings, team events, and global travel arrangements.
Keep our office running smoothly—from supplies and equipment to facilities.
Manage deliveries, mail, and packages. ...

Posted

24 days ago

Laboratory Admin Assistant (LIMS) Laboratory Admin Assistant (LIMS)

SEARCH PERSONNEL PRIVATE LIMITED

Full Time

Singapore

Position: Laboratory Admin Assistant (LIMS)
Location: West (Near Gui Circle MRT)
Working hours: 5 days, Monday to Friday (8.30am to 6.00pm) ...

Posted

10 days ago

Maid Agency - Admin sales CEI Maid Agency - Admin sales CEI

MIDDLE EMPLOYMENT AGENCY

Full Time

Singapore

Guide clients through the selection process of domestic helpers to meet their specific needs
Prepare and submit paperwork and work pass applications accurately and timely to comply with regulations
Coordinate the arrival schedules of domestic helpers to ensure seamless transitions for clients ...

Posted

11 days ago

Admin Intern Admin Intern

Ditrolic Energy

Internship

Johor Bahru

Company Overview
Headquartered in Malaysia and established in 2009, Ditrolic Energy is a renewable energy infrastructure company backed by one of the world’s largest global fund managers. The company operates across the Asia-Pacific region, with offices in Singapore, the Philippines, Indonesia, China and Bangladesh and brings extensive experience in developing and delivering clean energy projects across multiple markets.
Ditrolic Energy offers integrated solutions spanning solar PV, wind, energy storage and energy management, supported by comprehensive end-to-end EPC capabilities. Through its projects, the company partners with organisations to optimise energy usage and advance their transition towards net zero‑carbon targets. ...

Posted

24 days ago

PROJECT ADMIN PROJECT ADMIN

KEMBANG ENGINEERING SDN BHD

Part Time, Full Time

Aman Perdana

Prepare and process project quotations
Handle and reply to customers’ emails and enquiries
Follow up on customer enquiries and project matters ...

Posted

24 days ago

Admin Intern Admin Intern

FOREST CITY HOTEL

Internship

Gelang Patah

Assist with daily purchase requests, purchase orders, payment applications, supporting documents, and follow up on the approval process.
Assist in processing staff petty purchase reimbursements, invoices, bills, and other supporting documents, ensuring the information is complete and accurate.
Assist with daily administrative tasks such as document preparation, filing, data collection, and other duties assigned by the supervisor. ...

Posted

24 days ago

Specialist - Admin Specialist - Admin

DHL

Full Time

Petaling Jaya

Hands‑on experience handling PR (Purchase Requisition) and PO (Purchase Order) workflows, coordinating with vendors and ensuring timely approvals and deliveries.
Role Summary

Posted

24 days ago

Sales Admin Sales Admin

TSL CATERING F&B SDN. BHD.

Full Time

Subang Jaya

Provide daily administrative support to the Sales Team.
Prepare quotations, sales orders, invoices, delivery orders, and other sales-related documents.
Ensure all sales documents are accurate and properly recorded. ...

Posted

24 days ago

Admin Executive (Contract) Admin Executive (Contract)

ACE PREFIX SOLUTIONS PTE. LTD.

Full Time

Seletar

Posted

18 days ago

Accounts - Admin Officer Accounts - Admin Officer

MONDOIL SHIP MANAGEMENT PTE. LTD.

Full Time

Singapore

Manage daily accounting operations including accounts payable/receivable, invoicing and reconciliations.
Prepare monthly financial reports, assist in audits and ensure compliance with statutory requirements.
Oversee cash flow, banking transactions and support budgeting and forecasting. ...

Posted

18 days ago

Operations Admin Operations Admin

SEVEN SEAS MARITIME SERVICES (SINGAPORE) PTE. LTD.

Full Time

Singapore

Coordinate phone calls with agents, customers, and sales Technical/Provision departments to ensure clear communication and timely responses
Manage, sort, and distribute emails to the appropriate workflow personnel to maintain efficient information flow
Control delivery orders and cash by ensuring accurate return of delivery notes and cash handling ...

Posted

24 days ago

HR - Admin HR - Admin

Pisces Innovation Sdn Bhd

Full Time

Kajang

Coordinate and assist with the full recruitment cycle, including posting job advertisements, screening resumes, scheduling interviews, and preparing offer letters.
Facilitate the onboarding process for new hires, including conducting orientation, ensuring a smooth and welcoming integration into the company, and assisting with paperwork.
Maintain accurate and up-to-date employee records, both physical and digital. ...

Posted

24 days ago

Accounts And Admin Officer Accounts And Admin Officer

RW KUGAN ADVISORY SDN BHD

Full Time

Perai

Posted

18 days ago

Admin Clerk Admin Clerk

TLS Marketing Sdn Bhd

Full Time

Kota Kinabalu

STM/STPM (Preferred)
Administrative: 1 year (Preferred)
· Preferably SPM holder. ...

Posted

24 days ago

Admin Officer Admin Officer

DINGTONG PRECISION (MALAYSIA) SDN BHD

Full Time

Gelang Patah

Performs various clerical duties such as photocopying, filing, sorting, and distributing department paperwork.
Data Key In & update into system.
Update & prepare related production reports. ...

Posted

24 days ago

Internship Admin Internship Admin

HAYYAN HUDA OPAH KITCHEN

Internship

Seremban

Company name : Hayyan Huda Opah Kitchen
Position : Admin ( Internship )
Location : 7-1, Jalan Quek Kai Dong, 70200 Seremban, Negeri Sembilan ...

Posted

24 days ago

OPERATION ADMIN OPERATION ADMIN

Transpak Worldwide Sdn Bhd

Full Time

Gelang Patah

Receive pre-alert notice/e-mail from shipping team.
Receive incoming document and physical goods from logistic partner.
Check shipping mode in the latest shipping summary. ...

Posted

24 days ago

Trade Admin Trade Admin

CEY SINGAPORE PTE. LTD.

Full Time

Downtown Core

Posted

24 days ago

Sales Admin Sales Admin

EASTERN HARVEST FOODS (SINGAPORE) PTE. LTD.

Full Time

Singapore

Integrated WhatApp order to Vortex
Prepare and process sales orders, quotations, invoices, and contracts
Maintain and update customer records & price in Nav systems ...

Posted

24 days ago

WAREHOUSE ADMIN WAREHOUSE ADMIN

New Top Win Corporation Sdn Bhd

Full Time

Malaysia

Inventory Control: Monitor stock levels, record inbound/outbound movements, and assist with routine cycle counts and stock reconciliations.
Documentation & Data Entry: Generate, process, and verify logistics documents including Delivery Orders (DO), Purchase Orders (PO), Invoices, and Pick/Pack lists using WMS, SAP, or MS Excel.
Logistics Coordination: Schedule and coordinate pickups and deliveries with transport vendors, courier services, and freight forwarders. ...

Posted

24 days ago