Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
Prepare invoices and related documents for daily project operation.
Drafting administrative correspondence and minutes;
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Registration of SSM, Permit, 3 Agencies and license for new centre.
Renewal of SSM, Permit, 3 Agencies and license for new centre.- Ensure there is a proper stregthening, developing and maintaining close liaison and tracker including timeline, budget and cost for the above.- Provide a frequent report of the progress of each new registration and renewal status to the Senior Manager, Education Hub at least once a month.- Responsible for registration kindergarten with government regulotary bodies such as SSM, JPN, PPD, Bomba, Jabatan Kesihatan, Pihak Berkuasa Tempatan (PBT), etc.- Liase with Principal, Government bodies and other departments for any requirement for the process above.
Application and registration with Dewan Bahasa dan Pustaka (DBP).
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• Manage daily administrative operations to ensure smooth and efficient office operations• Maintain and organize digital and physical filing systems for accurate documentation and easy retrieval• Prepare, compile, and submit required documents to relevant government authorities• Coordinate with vendors and service providers for administrative support and services• Liaise with Accounts Department to prepare financial documents for loan disbursement and ensure complete supporting documents• Prepare and issue customer invoices accurately and timely• Assist in monitoring documentation, maintaining records, and supporting general administrative and financial processes
Your Responsibilities• Manage daily social media postings (Xiaohongshu, Facebook, Instagram)• Execute WhatsApp broadcast campaigns and follow-ups• Handle incoming enquiries and ensure fast response tracking• Update and maintain CRM / property database accurately• Support listing postings and marketing content updates• Ensure leads are properly tagged and assigned to sales team• Maintain clean and structured data flow across the company
Office Administration
Record Keeping
Scheduling Appointments
Communication Skills
Time Management
Problem Solving
Data Entry
Organizational Skills
Attention to Detail
Administrative Support
Organization
Calendar Management
Multitasking
Social Media Management
Communication
Microsoft Office
Google Ads
Google Analytics
Attention to Detail
Confidentiality
Meta Business Suite
Meta Ads Manager
Time Management
Problem-Solving
Discretion
Office Administration
Record Keeping
Scheduling Appointments
Communication Skills
Time Management
Problem Solving
Data Entry
Organizational Skills
Attention to Detail
1 Perform general / account administrative and clerical tasks 2 Assist in prepare letters and documents 3 Maintain proper filing and record systems 4 Handle incoming and outgoing correspondence 5 Organize and maintain office documents 6 Manage office supplies and stationery inventory 7 Coordinate meetings and appointments 8 Arrange travel or accommodation when required 9 Support day-to-day office operations 10 Ensure accurate data entry and document control 11 Update company databases and records 12 Answer phone calls and emails professionally 13 Liaise with customers, vendors, and internal departments 14 Assist in customer service 15 Assist with employee attendance records 16 Support payroll documentation preparation 17 Assist in onboarding new employees 18 Any other add hoc tasks as assigned from time to time.Working hours Mon to Fri 8.30am to 5.30pm