The Senior Executive/Executive - Project Admin is responsible for providing comprehensive administrative, documentation, coordination, and operational support to the project team at the construction site. The role ensures that project documentation, correspondence, records, meetings, submissions, and administrative matters are properly managed and maintained in accordance with company and project requirements.
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Responsible for sales admin documentation, Sale and Purchase Agreement (“SPA”), loan documentation, billings by ensuring the procedures and performances are in order and in compliance with procedures and policies in the areas of credit control, sub-sale matters, utilities, vacant possession and transfer of titles.
Ensure data has up to date records in property software system by maintaining appropriate filing system of purchasers’ records, collections and documentations as per SOP compliance.
To perform all relevant liaison and coordination with sales agents, purchasers, solicitors, bankers and interdepartmental to ensure timely execution of Sale & Purchaser Agreement and Loan Agreement.
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As our Lead Admin cum Accounts Executive, you'll be the backbone of our office — handling day-to-day bookkeeping and payroll support, keeping our statutory filings on track, and helping prepare invoices and paperwork for our ongoing projects. You'll work closely with our Manager and Executive Director, with training provided on our internal systems.
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Maintenance Procurement: Source and purchase technical spare parts, hardware, and specialized tools required for machine and facility maintenance to ensure operational efficiency.
Supplier Liaison: Build and maintain strong relationships with technical vendors and service providers, including negotiating for the best prices and payment terms.
Purchase Request Processing: Manage and process internal requisitions for maintenance materials and office supplies, ensuring all purchases align with the company's procurement SOP.
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