Documentation Control: Maintain, organize, and update all technical records, including blueprints, process sheets, engineering changes (ECRs/ECOs), and maintenance logs, ensuring compliance and easy access.
Data Management: Accurately enter and manage data related to production performance, quality checks, and process variables into the relevant enterprise or manufacturing execution systems (ERP/MES).
Logistics & Scheduling: Coordinate the procurement of technical supplies and spare parts; manage departmental calendars, schedules, and prepare routine reports and presentations for the engineering team.
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Review tender documents, contracts and commercial documents to understand project scope, contractual obligations and commercial requirements.
Identify contractual and commercial risks relating to payment terms, liquidated damages (LD), warranties, bank guarantees, insurance requirements and contractual obligations.
Review commercial submissions, costing assumptions, commercial schedules and contractual provisions prior to contract award.
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Understand customer's project brief, needs/pain-points and translate into actionable strategy plan.
Negotiate business terms (volume, target costing, delivery, product specs) with each customer to reach the most effective conditions
Coordinate regularly with relevant business partners from Chef, Research & Development (R&D), Marketing and related functions to ensure smooth and efficient business outcomes.
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Support the processing and administration of Supply Chain Financing transactions while ensuring operational efficiency and service excellence. The jobholder should possess a good understanding of SCF and trade finance products, demonstrate strong organizational skills, and contribute effectively to continuous process improvement and operational excellence. Key Responsibilities
Assist in overseeing the team responsible for processing Supply Chain Financing (SCF) transactions, including invoice financing and purchase order financing.
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Assist with day-to-day accounting and administrative duties.
Responsible for managing accounts payable, accounts receivable, the general ledger, and other daily accounting duties as assigned by the Head of Department (HOD).
Provide excellent internal and external customer service support.
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Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
Collaborate with various departments to determine their procurement needs. Prepare purchase orders, ensuring accuracy and compliance with company policies and procedures. Send purchase orders to suppliers and monitor their fulfillment.
Establish and maintain good relationships with suppliers and vendors. Conduct regular supplier evaluations to ensure quality, on-time delivery, and competitive pricing. Negotiate favorable terms, conditions, and discounts with suppliers to optimize cost savings for the company.
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