-To keep record of all stationeries purchased. Ensure the stationeries are recorded properly to prevent running out of stock-To check/update and ensure the cleaner follow schedule and done-To deal with any new supplier and update the new supplier listing-To attend external and internal auditing-Prepare board management / operation meeting agenda and meeting minutes-To drafting and maintain record admin’s documents eg: policy, circular, firm’s regulations and rulings-Update the maintenance record of office’s equipment-To maintain and update the record of the Quality Manual and Quality Procedure all the time-To control and maintain record of panelship listing within the timelines-To conduct the job orientation briefing with the new joiner-Others ad hoc task as assigned by the Account & Administrative officer/superior
JOB DESCRIPTION· To conduct toolbox meeting by weekly basis.
· To create safety awareness and carry out safety meeting, fire drill exercise, safety induction and safety training to existing employees and new employees.
· To identify and propose external safety programs based on the employees need.
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In line with the targets, standards and instructions determined by the General Manager, hotel management and Security Manager ensure security and safety across the facility, keep the related records and develop him/herself.
Fully perform other duties assigned by the Security Supervisor and other seniors.
Ensure the life and property safety of people is his/her area of duty.
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To execute business application initiatives in an efficient manner leveraging the subject matter expertise, streamlined work processes/methodologies and IT best practices.
Perform gap analysis, develop functional specifications and testing plan.
To manage and take charge of HIS Change Request (CR) within the group, prepare & compile CRs for quarterly review with Change Advisory Board.
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Support daily security operations and coordinate security coverage with outsourced security personnel to ensure effective site protection.
Monitor and maintain security systems, including CCTV, access control systems, visitor management systems, contractor management systems, key control systems, and fire protection systems.
Operate and administer the Security Control Room, ensuring security incidents are properly documented, investigated, and escalated when necessary.
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Manage and coordinate all EHS matters related with operations and contractors in ensuring that the operations are comply to the requirements (policies/guidelines related to EHS).
Advise the Company on the measure to be taken in the interest of safety, health and Environmental of employees. To be innovate and provide solution on the improvement on EHS related matter.
Inspect the work place to determine if machinery, plant, equipment, substance, appliance, process at the work place are safe. Take note of workers safety concerns and immediately act on them.
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