Monitor and coordinate day-to-day administrative, governance, sustainability, and risk-related activities across HQ and branches, ensuring alignment with company procedures.
Coordinate communication between HQ and branches on administrative matters, maintain records, and provide support for audits, inspections, and compliance activities.
Serve as the ISO Document Controller by maintaining SOPs, Work Instructions (WI), policies, templates, and document version control; coordinate approval workflows, ensure branches use updated documents, and support departments in developing or revising SOPs.
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Handling orders and shipments processing including import, export & local shipments arrangement and documentation e.g: packing list, pro-forma invoice, customs forms, health certificate, and certificate of origin etc.
Coordinate with forwarding agents for shipment booking and preparation of shipping documents, as well as logistic company for transportations arrangement.
Education/Major: Associate's degree or above in Public Administration or Business Administration; 3-5 years of relevant administrative work experience.
Skills/Requirements: Excellent writing skills; able to independently draft various administrative documents and notices; proficient in Microsoft Office and office automation equipment.
Qualities/Characteristics: Meticulous, responsible, with excellent communication, coordination, and execution skills; able to efficiently handle internal and external matters; strong service awareness and teamwork spirit; able to work under pressure and handle unexpected administrative tasks effectively.
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Manage all administrative functions of the family office, including payroll, record-keeping, and office operations.
Prepare and submit reports to regulatory authorities, ensuring compliance with Securities Commission (SC) and Single Family Office Vehicle (SFOV) guidelines.
Maintain accurate documentation of financial and operational activities for audit and regulatory review.
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