Key Responsibilities & Duties:1. Accounts Payable & Invoice Verification• Perform regular B2B invoice matching for payment requests and provide weekly updates for review• Prepare payment request letters for nationwide invoices to facilitate timely disbursements• Ensure accurate and up-to-date tracking, pay-outs, and reporting of Advertising & Promotion (A&P) expenses
Depot Sales & Warehouse Reconciliation• Extract RTV (Return to Vendor) / Goods Return Notes daily for further action by the Sales or Warehouse teams [• Submit a monthly Depot Invoice Listing report to Finance HQ for insurance payments
Basic Treasury Operations• Monitor daily bank account balances and compile simple cash position reports for management review.• Assist in performing monthly bank reconciliations to match general ledger entries with bank statements.• Verify petty cash balances, process daily cash receipts, and monitor local depot cash flows.
Handle incoming calls, messages, and correspondence efficiently.
Provide administrative and operational support, including preparation and follow-up of quotations and client requests.Liaise closely with managers and team members to ensure smooth coordination and information flow.
Maintain and update internal records, trackers, and databases for operational and reporting purposes.
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Financial Administration
Budgeting
Record Keeping
Data Entry
Office Management
Account Reconciliation
Invoice Processing
Operational Efficiency
Data Entry and Analysis