Monitor and respond promptly to all official company emails to ensure timely communication and coordination.
Manage office petty cash, including disbursement, record-keeping, and monthly reconciliation.
Provide support and guidance to agents on various operational matters such as ERP system usage, stamping procedures, training schedules, and general enquiries.
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Safely and punctually transport company executives, clients, and other authorized personnel to various destinations as scheduled, adhering strictly to traffic laws and company policies.
Maintain the cleanliness and operational readiness of assigned company vehicles, including regular checks of fluid levels, tire pressure, and overall vehicle condition. Arrange for routine maintenance and repairs as needed, documenting all service activities.
Plan and optimize travel routes using navigation tools and knowledge of local traffic patterns to ensure efficient and timely arrivals, considering potential delays and alternative routes.
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Manage and maintain the Director's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and preventing conflicts.
Serve as the primary point of contact for internal and external communications, screening calls, managing correspondence (emails, letters), and drafting professional responses on behalf of the Director.
Coordinate and arrange domestic and international travel, including flights, accommodation, visas, and ground transportation, preparing detailed itineraries and ensuring all logistical needs are met.
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Safely and punctually transport company executives, clients, and other authorized personnel to various destinations as scheduled, adhering strictly to traffic laws and company policies.
Maintain the cleanliness and operational readiness of assigned company vehicles, including regular checks of fluid levels, tire pressure, and overall vehicle condition. Arrange for routine maintenance and repairs as needed, documenting all service activities.
Plan and optimize travel routes using navigation tools and knowledge of local traffic patterns to ensure efficient and timely arrivals, considering potential delays and alternative routes.
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Assist with recruitment and onboarding processes, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks
Support the HR team in maintaining employee records and documentation
Assist with employee relations and engagement initiatives
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Reception & Front Desk ManagementManage daily reception operations, including welcoming visitors, handling enquiries, and ensuring a professional front-ofhouse experience.
Visitor & Guest ManagementCoordinate visitor registration, access arrangements, meeting room coordination, and assist external guests, vendors, andbusiness partners during their visit.
Parking ManagementManage visitor and guest parking arrangements, including registration, parking allocation, and coordination with relevantparties to ensure a smooth parking experience.
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