Handle daily administrative and office operations.
Proficient in Microsoft Word, Excel, PowerPoint & PDF.
Experience in handling foreign worker documentation, work permits, visa/pass renewals, FOMEMA, CIDB, Immigration and related applications will be an added advantage.
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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Position: Administrative InternDepartment: AdministrationReports To: Office Manager / Administrative ManagerEmployment Type: Internship (Full-Time or Part-Time)Duration: 3-6 months (with potential for extension)
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Oversee the comprehensive administrative work of the company, develop administrative management systems and work plans, and ensure the efficient operation of the administrative system;.
Responsible for controlling administrative costs, optimizing logistics resource allocation, and reducing administrative operating costs.
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Provide administrative support to the office and management team, including managing phone calls, emails, and correspondence, and scheduling appointments and meetings.
Manage and maintain accurate records and databases, including filing systems, personnel files, and other administrative documents.
Maintain accurate and up-to-date records, including employee records, financial records, and other organizational documents.
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Co-ordinate all stages of the recruitment process. including maintaining recruiting records, resume database and applicant tracking system; candidate selection; scheduling interviews; preparing recruiting materials and recruiting reports; posting jobs; checking candidate references; employment offer; and preparation of Letter of Appointment / Contract of Employment.
Liaise with the advertising agency or headhunters for hiring purpose.
To maintain contact with Recruiting Managers throughout the process ensuring that they are inform of the hiring progress.
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