1. To conduct daily administration operation.
2. Assist in material planning.
3. Assist in company purchasing operation.
4. Assist in daily delivery related matter.
5. Any other duties as and when instructed by superiors.
Additional knowledge in ISO and Safety & Health will be added advantage.
* Providing administrative support to ensure efficient operation of the office.
* Handling incoming calls, emails, and other communications.
* Maintaining office supplies and equipment.
* Processing invoices, receiving and cash.
* Performing general clerical duties, such as photocopying, filing, and data entry.
* Ad hock task assigned by management.
Duties and Responsibilities
1. Sourcing of potential suppliers
2. To minimize purchasing costing
3. Monitoring of on time delivery
4. Inventory monitoring
5. Ad-hoc work when required
Qualification & Experience
1. Minimum Diploma holder in any field
2. 3 years of working experience in manufacturing is a must
3. Good in computer knowledge
4. knowledge in SAP is an added advantage
5. Good in documentation handling such as Purchase Requisition / Purchase Order/Invoice/Delivery Order, update information to superior and etc.
6. Knowledge in ISO management is an added advantage.
Job Responsibilities :
• Prepare payment vouchers and Cheque
• Monitoring payment status (AP), perform petty cash reimbursement (AP)
• Prepare sales invoice and monitor sales collection (AR)
• Handle daily accounting transaction, journal and posting into system.
• Prepare weekly AP and AR report.
• Assist in preparing monthly financial statements and management reports.
• Ensure proper maintenance of accounting records and bookkeeping.
Legal administrative assistants carry out the daily administrative activities of firms, offices of notaries public, and companies. They perform activities such as writing mails, phone-answering and typing/keyboarding. They combine these activities with specific knowledge and understanding of the procedures and codes managed in legal business affairs.
Office clerks are responsible for performing clerical and administrative duties in an office setting and support of business operations within a department. They assist all the administrative staff, secretaries, and assistants by sorting mail, filing forms and documents, answering phones, greeting clients, scheduling meetings, and serving drinks.
Provides financial information to management by researching and analyzing accounting data; preparing reports. Prepares asset, liability, and capital account entries by compiling and analyzing account information. Documents financial transactions by entering account information.
Shipping Administrator is responsible for processing and coordinating shipment requests and assist of any documentation needed to complete the shipments. Provide customer service support to the organization by obtaining, analyzing and verifying the accuracy of order information in a timely manner.
Supervision and inspection of M&E site tests of the contractors and subcontractors to ensure completion of works as schedules and in accordance with the specification and drawings and keep records.
Ensure all materials delivered to site are as per approved specification.
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Supervise civil & structure works on site by supporting the site team if required and ensure work are done in accordance to construction drawings and specifications
Managing general / skilled workers in performing tasks assigned
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