We are looking for a proactive and detail-oriented HR Executive to support the full spectrum of Human Resources function, including employee management, disciplinary and license management management, and daily administrative tasks. The ideal candidate will play a key role in ensuring smooth HR operations and supporting business objectives.
Key Responsibilities:1. Manage uniforms, outer garments, lockers, and general inventory (ordering, distribution, tracking)2. Handle licensing, permits, and certifications3. Handle foreign worker matters4. Coordinate vendor contracts, renewals, and service agreements5. Oversee waste disposal processes and maintain compliance records6. Support visitor management, reception duties, and hospitality arrangements7. Organize company events, meetings, and travel arrangements8. Manage transport bookings and driver coordination9. Assist with finance-related tasks such as voucher processing and documentation10. Maintain records for weighing, recyclable material sales, and halal certification11. Handle employee relations matters including counseling, disciplinary issues (DI), and Performance Improvement Plans (PIP)12. Coordinate panel clinic matters and employee medical arrangements13. Provide general administrative and ad hoc support
Manage end-to-end recruitment processes, including sourcing, screening, interviewing, selection, onboarding, and new hire orientation.
Manage employee attendance, leave, medical certificates, overtime, claims, payroll, allowances, deductions, and related HR records accurately and on time.
Ensure payroll, statutory contributions, and HR practices comply with company policies, the Employment Act 1955, and other applicable Malaysian employment requirements.
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Sourcing candidates via recruitment agencies, banner for recruitment and job online advertisement.
Screening the candidates by resume shortlisting, phone interview and personal interviews with coordination with the concerned departments & background verification of the shortlisted candidates.
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Manage the full recruitment cycle, including preparing job descriptions, advertising vacancies, screening candidates, conducting interviews, and coordinating the hiring process.
Handle all matters related to foreign workers, including work permit applications, renewals, and compliance with government regulations.
Process monthly payroll accurately and ensure timely statutory contributions (EPF, SOCSO, EIS, PCB, and other statutory payments).
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Total Rewards Administration: Manage and execute compensation, performance bonuses, equity, and employee benefits programs.
Pay Alignment & Advisory: Review pay changes, analyze job families, and coach managers to ensure internal equity, market competitiveness, and alignment with corporate policy.
HR Operations & Data Integrity: Oversee daily HR systems, employee data accuracy, leave administration, reporting, and team management while safeguarding confidential information.
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Process monthly payroll accurately and within established timelines.
Verify payroll inputs, including new hires, resignations, salary adjustments, overtime, shift allowances, attendance, leave deductions, bonuses, and other payroll transactions.
Ensure payroll calculations are accurate and compliant with company policies and statutory requirements.
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Maintain the security of confidential personnel records.
Carry out new staff on boarding process (Eg: Orientation, explain the company policies), gather payroll data like bank accounts to Admin & HR Executive;
Process employee fingerprinting database and perform data entry;
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Maintain the security of confidential personnel records.
Carry out new staff on boarding process (Eg: Orientation, explain the company policies), gather payroll data like bank accounts to Admin & HR Executive;
Process employee fingerprinting database and perform data entry;
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