i) Prepare full set of account; prepare monthly closing and financial reports (P&L, Balance sheet, debtors and creditors Aging Report, sales report, production report and other reports when necessary) independently under minimum / no supervision.ii) Must prepare Accrual, Journal Data Entries, Fixed Assets and Depreciations'.iii) Manage various aspects of month end closing activities including ensuring proper cut off and timely reconciliation of balance sheet accounts.iv) Prepare Cheques, payment vouchers, journal vouchers, bank reconciliations and debit / credit note issuing.v) Ensuring timely credit collection from customers and monitor daily/ weekly/ monthly cash flow movement to ensure sufficient fund is maintained for operation requirements.vi) Ensuring proper issuing of Suppliers payment Cheque.vii) Ensure proper recording and filling of documents are maintained.viii) Petty Cash Control and other Miscellaneous Payment.ix) Sales tax and GST report submission.x) Annual EA form submission for all employees.
Maintain and organize company records, files, and databases with a high degree of accuracy and attention to detail, ensuring easy retrieval of information.
Perform data entry tasks for various reports and systems, ensuring data integrity and accuracy.
Assist in office management duties such as managing office supplies, maintaining office equipment, and ensuring a tidy and functional workspace.
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i)Maintain and update employee records, both physical and digital, ensuring accuracy and confidently.
ii)Handle recruitment process, including posting jobs ads, screening resume, and scheduling interview.
iii)Handle payroll processing, benefit administration, and employee inquiries related to HR policies and procedures. iv)Prepare documents for new foreign worker application.
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Human Resources Administration
Employee Onboarding
Organizational Skills
Communication Skills
HR Policies and Procedures
Office Administration
Time Management
Office Administration
Record Keeping
Scheduling
Communication Skills
Time Management
Problem Solving
Data Entry
Organizational Skills
Teamwork
Attention to Detail
SOURCING VENDOR
Prepare Purchase Orders (PO) using AutoCount system for machinery upkeep and repair works.
Liaise with Manager and suppliers to complete purchasing processes, including PO, DO, supplier invoices and Goods Received records before submission to Accounts.
Maintain monthly machinery work order records and match with operator job sheets for payroll submission to HR.
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Prepare Purchase Orders (PO) using AutoCount system for machinery upkeep and repair works.
Liaise with Manager and suppliers to complete purchasing processes, including PO, DO, supplier invoices and Goods Received records before submission to Accounts.
Maintain monthly machinery work order records and match with operator job sheets for payroll submission to HR.
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Manage HR Operations & Payroll – Handle attendance, leave administration, payroll preparation, staff claims verification, and ensure compliance with company policies and statutory requirements.
Support Recruitment & Employer Branding – Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and manage Shapee's LinkedIn page to strengthen employer branding.
Oversee Employee Lifecycle – Coordinate onboarding and offboarding processes, prepare HR documentation, and maintain accurate and confidential employee records.
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Manage HR Operations & Payroll – Handle attendance, leave administration, payroll preparation, staff claims verification, and ensure compliance with company policies and statutory requirements.
Support Recruitment & Employer Branding – Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and manage Shapee's LinkedIn page to strengthen employer branding.
Oversee Employee Lifecycle – Coordinate onboarding and offboarding processes, prepare HR documentation, and maintain accurate and confidential employee records.
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Manage HR Operations & Payroll – Handle attendance, leave administration, payroll preparation, staff claims verification, and ensure compliance with company policies and statutory requirements.
Support Recruitment & Employer Branding – Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and manage Shapee's LinkedIn page to strengthen employer branding.
Oversee Employee Lifecycle – Coordinate onboarding and offboarding processes, prepare HR documentation, and maintain accurate and confidential employee records.
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To provide internal/external customers with the highest quality service by handling operational documentation to ensure timely shipping arrangement and shipment closing.
Handling all Ocean shipping documentation.
Responding promptly to customer and internal stakeholder enquiries.
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