Office Administration Jobs in Subang Jaya - July 2026 - Urgent Hiring
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"office administration"
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Chat Available
MYR1,700 - MYR25,000 Per Hour
Fresh Graduates
Subang Jaya Industrial Estate, 47500
Near Train Station
- Provide administrative support to the academy staff and management.
- Manage daily office operations, including answering phones, responding to emails, and greeting visitors.
- Maintain accurate records and filing systems for student information, attendance, and payments. ...
Be an early applicant!
Posted
a day ago
MYR2,000 - MYR2,500 Per Month
+Additional Compensation
40400 Subang Jaya, Subang Jaya
Near Train Station
- Generate sales orders and invoices to support the sales team
- Maintain and track records using Excel for accuracy and reporting
- Create sales orders for accrued revenue & Service Level Agreements (SLAs) ...
Posted
18 days ago
Admin Assistant (Mandarin Speaker)
MYR3,000 - MYR4,000 Per Month
Fresh Graduates
Near Train Station
- Assist in company incorporation, statutory filings, and corporate secretarial matters.
- Liaise with SSM, banks, and other authorities for document submission and follow-ups.
- Assist in handling banking-related matters such as account opening, document submission, and bank correspondence. ...
Posted
4 days ago
Chat Available
MYR1,800 - MYR2,500 Per Month
Fresh Graduates
Near Train Station
- Putra Heights, MalaysiaManagement Trainee Programme is only for Fresh-Graduates and those with less than 3 year experience only. Please only APPLY if you're one of them.
- We welcome Candidates from Sabah and Sarawak, as accommodation will recommend with LRT distance at USJ area.As this is a entry level/ junior positionJob Summary :The Management Trainee position is designed for students pursuing a degree in logistics, business management, accounting or a related field . This role provides hands-on experience within a specific department or a rotational program, allowing Management trainee to apply theoretical knowledge to real-world export and import scenarios. The Management trainee will be involved in daily operations, projects, and tasks under the guidance of experienced professionals and friendly colleagues.Job description :• Assist with day-to-day tasks within the assigned department to contribute to team goals.• Support ongoing projects by conducting research, gathering data, and providing assistance in project implementation.• Participate in training sessions, workshops, and mentorship programs to enhance understanding of export processes.• Monitor bookings for Haulage ordering.• Making plan for export.• Maintain accurate records, documentation, and reports.• Collaborate with team members, providing fresh perspectives and ideas to enhance departmental efficiency.• Attend customer inquiries.
Posted
8 days ago
Chat Available
MYR2,500 - MYR3,500 Per Month
Fresh Graduates
Near Train Station
- Manage the reception counter and serve as the first point of contact for visitors, guests, and vendors.
- Welcome guests, register visitor attendance, and direct them to the appropriate meeting rooms or personnel.
- Answer and screen incoming phone calls, take messages, and handle general enquiries professionally. ...
Posted
11 hours ago
MYR2,600 - MYR3,000 Per Month
Near Train Station
- Prepare cost estimates, Bills of Quantities (BQ), tender documents, and quotations for construction projects.
- Evaluate subcontractor and supplier quotations to ensure competitive pricing and compliance with project requirements.
- Prepare, review, and submit progress claims, variation orders (VO), final accounts, and payment certificates. ...
Posted
9 hours ago
Chat Available
Purchasing Executive & Assistant
MYR2,500 - MYR5,000 Per Month
Near Train Station
- Source, evaluate, and negotiate with suppliers for construction materials, equipment, and services.
- Prepare purchase orders, contracts, and supplier agreements in accordance with company policies.
- Monitor and manage inventory levels, ensuring timely procurement of materials for ongoing projects. ...
Posted
10 hours ago
Chat Available
Junior Sea Export Coordinator
MYR2,200 - MYR2,500 Per Month
Fresh Graduates
Near Train Station
- Coordinate daily sea export shipments from booking to final delivery.
- Prepare and verify shipping documents, including Bill of Lading, commercial invoices, packing lists, and export declarations.
- Liaise with customers, shipping lines, freight forwarders, transport providers, and international agents. ...
Posted
9 hours ago
Chat Available
Air Import & Export Coordinator
MYR2,200 - MYR2,500 Per Month
Fresh Graduates
Near Train Station
- Coordinate air import and export shipments from booking to delivery.
- Prepare and process shipping documentation, including Air Waybills (AWB), customs declarations, invoices, and other related documents.
- Liaise with airlines, customs brokers, transport providers, overseas agents, and customers. ...
Posted
9 hours ago
Chat Available
MYR2,300 - MYR2,500 Per Month
Near Train Station
- Generate sales orders and invoices to support the sales team
- Maintain and track records using Excel for accuracy and reporting
- Create sales orders for accrued revenue & Service Level Agreements (SLAs) ...
Posted
8 days ago
Chat Available
MYR1,700 - MYR2,400 Per Month
+Additional Compensation
47500 Subang Jaya, Subang Jaya
Near Train Station
- Provide administrative support to the sales team, including managing sales records and processing orders.
- Coordinate with customers to schedule appointments and follow up on sales inquiries.
- Maintain and update customer databases and sales-related information. ...
Posted
9 hours ago
Chat Available
MYR2,000 - MYR2,500 Per Month
Near Train Station
- Data Management: Organize, manage, and update company databases and systems, ensuring data accuracy and confidentiality.
- Documentation: Prepare, maintain, and update various reports, documentation, and records.
- System Support: Assist in the maintenance and troubleshooting of back-end systems, including software and databases. ...
Posted
14 days ago
Chat Available
MYR2,000 - MYR3,500 Per Month
Near Train Station
- Provide administrative support to various departments.
- Prepare, organize, and maintain company documents and filing systems.
- Handle incoming calls, emails, and general enquiries professionally. ...
Posted
10 days ago
Chat Available
MYR5,000 - MYR7,000 Per Month
Near Train Station
- Coordinate and monitor daily operational activities to ensure projects run smoothly.
- Liaise with internal departments, site teams, suppliers, and subcontractors.
- Prepare operational reports, project documentation, and progress updates. ...
Posted
14 days ago
Up to MYR3,500 Per Month
Near Train Station
- Company incorporation: Handle SSM new company registrations, company name changes, capital increases, company strike-offs, and annual return compliance.
- Licensing & applications: Manage tax registrations (SST/income tax), bank account openings, company stamp applications, and business license renewals.
- Compliance maintenance: Ensure company documents, shareholder information, and registered addresses comply with regulations; submit statutory documents on time. ...
Posted
a month ago
Purchasing Executive
MYR2,800 - MYR3,200 Per Month
Fresh Graduates
Near Train Station
- Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO) accurately and promptly according to company requirements.
- Source and obtain quotations from suppliers for raw materials, engineering parts, fabrication items, machine spare parts, tools, consumables, and production-related materials.
- Compare suppliers based on pricing, quality, delivery lead time, service support, and payment terms to ensure cost-effective purchasing. ...
Posted
a day ago
Personal Assistant to Project Manager
MYR3,500 - MYR4,500 monthly
Near Train Station
- Respond promptly and professionally to project-related inquiries
- Conduct general administrative support and perform other ad hoc duties as assigned
- Coordinate and attend to agents’ and developers’ enquiries, requests, and matters related to project operations and documentation ...
Posted
2 days ago
Chat Available
MYR2,500 - MYR3,000 Per Month
Fresh Graduates
Near Train Station
- Identify and evaluate potential locations for new Bilabila Mart outlets.
- Conduct market surveys and feasibility studies for outlet expansion.
- Build and maintain relationships with landlords, property developers, suppliers, and business partners. ...
Posted
a month ago
Chat Available
MYR600 - MYR800 Per Month
Fresh Graduates
Near Train Station
- Putra Heights, MalaysiaManagement Trainee Programme is only for Fresh-Graduates and those with less than 3 year experience only. Please only APPLY if you're one of them.
- We welcome Candidates from Sabah and Sarawak, as accommodation will recommend with LRT distance at USJ area.As this is a entry level/ junior positionJob Summary :The Management Trainee position is designed for students pursuing a degree in logistics, business management, accounting or a related field . This role provides hands-on experience within a specific department or a rotational program, allowing Management trainee to apply theoretical knowledge to real-world export and import scenarios. The Management trainee will be involved in daily operations, projects, and tasks under the guidance of experienced professionals and friendly colleagues.Job description :• Assist with day-to-day tasks within the assigned department to contribute to team goals.• Support ongoing projects by conducting research, gathering data, and providing assistance in project implementation.• Participate in training sessions, workshops, and mentorship programs to enhance understanding of export processes.• Monitor bookings for Haulage ordering.• Making plan for export.• Maintain accurate records, documentation, and reports.• Collaborate with team members, providing fresh perspectives and ideas to enhance departmental efficiency.• Attend customer inquiries.
Be an early applicant!
Posted
8 days ago
Chat Available
MYR2,000 - MYR3,000 Per Month
Near Train Station
- Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
- Maintain employee records and ensure the accuracy and confidentiality of HR data.
- Support the onboarding process for new hires, including preparing documentation and coordinating orientation. ...
Posted
14 days ago
MYR2,200 - MYR2,400 Per Month
Near Train Station
- System usage : HTMY Internal system, 3rd party system
- - To Input data, issue draft of documents & upload file into system.
- - To be check and confirm by HTMY associate before submit/ apply ...
Posted
22 days ago
Personal Assistant to Director
MYR4,000 - MYR6,000 Per Month
Near Train Station
- Manage Director's calendar, schedule, meetings, and appointments
- Triage and prioritise correspondence and action items on Director's behalf
- Track cross-divisional deliverables; flag delays or items needing attention ...
Posted
3 days ago
External Sales & Marketing / Indoor Sales Coordinator
MYR3,000 - MYR4,500 Per Month
Near Train Station
- Conduct outbound calls to new, inactive, and existing customers to generate interest, revive accounts, and create qualified sales opportunities.
- Identify customer needs through calls and convert leads into ESM visits, sample requests, or direct sales opportunities.
- Drive lead conversion and demand creation, ensuring high engagement and contribution to sales pipeline. ...
Posted
a day ago
Chat Available
Purchasing & Admin Executive
MYR3,000 - MYR4,000 Per Month
Near Train Station
- • Create and maintain general purchase orders and ensuring pricing and delivery dates are being met.
- • To liaise with existing supplier in terms of product, pricing, payment terms, order and delivery.
- • Responsible for sourcing, selection and negotiate with new potential local or oversea supplier to strive for best deal. ...
Posted
3 days ago
Chat Available
Transport Admin Assistant
MYR2,400 - MYR3,000 Per Month
Near Train Station
- Receive and verify daily Delivery Orders (DO) to ensure valid company chops and signatures are completed.
- Accurately update all completed daily DO chop and signature statuses into the tracking system.
- Cross-check and verify billing quantities and transport rates against standard contract rates to ensure zero billing errors. ...
Posted
a day ago
Sales Admin (Mandarin Speaker)
MYR2,300 - MYR2,600 Per Month
Near Train Station
- Manage and maintain sales records, ensuring accuracy and completeness of data in the CRM system.
- Process sales orders, quotes, and invoices efficiently, coordinating with the sales team and finance department.
- Prepare sales reports and presentations, analyzing data to identify trends and provide insights to management. ...
Posted
a month ago
HR Admin Officer (6 Months)
MYR3,000 - MYR4,000 Per Month
+Additional Compensation
- Handle and monitor outsourced service provider/contractors service namely security guards, office cleaning, pest control, vending machine, water dispenser.
- Source and purchase non direct materials like pantry food and beverage, stationery, printing forms, toner / cartridge, uniform, safety shoes, some PPE and other services.
- Make booking arrangement for hotel, transport, meal for external guest, customers and visitors. ...
Posted
3 days ago
Chat Available
MYR3,000 - MYR3,800 Per Month
Fresh Graduates
Near Train Station
- Assist with day-to-day HR operations and administrative duties
- Coordinate retail outlet maintenance and repair works
- Liaise with contractors, suppliers, and mall management ...
Posted
2 days ago
Chat Available
MYR3,000 - MYR5,000 monthly
Near Train Station
- • Manage daily office administration including ordering supplies, maintaining equipment, and ensuring a clean and organized office environment.
- • Handle and manage mail and courier arrangements, and maintain smooth communication between departments.
- • Maintain and organize company documents, invoices, supplier agreements, licenses, and reports (both hardcopy and digital). ...
Posted
2 days ago
MYR3,000 - MYR4,000 Per Month
Fresh Graduates
Near Train Station
- Assist in company incorporation, statutory filings, and corporate secretarial matters.
- Liaise with SSM, banks, and other authorities for document submission and follow-ups.
- Assist in handling banking-related matters such as account opening, document submission, and bank correspondence. ...
Posted
21 days ago