• Reporting to the Human Resource Manager and Admin Manager.
• Responsible on Company payrolls, including proposal of remuneration structure and planning, and to implement such structure/ policies after Management approval. In charged of employees’ EPF, SOCSO and PCB issues of the company.
• Responsible for overall quality system in HR Department. Understanding and executing staffing requisition, requirements and issues from all departments.
• Draft and update of documents such as job descriptions, employee handbook, performance appraisal, forms, SOP, policies, and other HR related documents. Sourcing candidates via recruitment agencies and job online advertisement.
• Review, update and maintain proper filing such as employees’ personal accident policies. Conduct orientation program and briefing to new employee. Setting up/ update/ forward email addresses for new employees and resigned employees.
• Issuing Letter of Offer/ Intent/ Employment to the selected candidates. Maintain employees’ leaves, medical and attendance record. Keeping track of employees’ attendances/ absenteeism and report to Human Resource & Admin Manager.
• Attending/ understanding employees’ grievances in their work engagement level and implement corrective measures for them. Conduct exit interviews to identify reasons for employees’ termination.
• Act as the point of contact between the executives and external clients. Undertake the task of receiving calls, take messages and routines correspondence. Handle requests and queries appropriately. Maintain diary, arrange meetings and appointment and provide reminders.
• Make travel arrangement, take dictation and minutes accurately enter data. Monitoring office supplies and research advantageous deals of suppliers. Producing reports, presentations and briefs. Develop and carry out an efficient documentation and filing systems.
• Responsible to company’s daily office operations, administration and human resource (admin & HR) Department general operation, including but not limited to, daily administrative tasks, recruitment, human resource management, employees disciplinary & domestic enquiries and etc.
• Liaising with local authorities/ government department e.g Local Council MPSP, Labour Office, Immigration, Perkeso, EPF, LHDN, JPJ, TNB, TM & etc.
• Preparation & submission of periodical human resource & administrative reports or forms on time as required by legislation.
• Involving in the task of recruitment such as advertising, selection, interviewing etc., screening the candidates by resume shortlisting, phone interviews and personal interview with coordination with the concerned departments & background verification of the shortlisted candidates.
• Planning of company events or activities on occasions by management’s approval. Organizing training sessions or trainings for employees ensuring they are fully equipped to be able to perform their duties.
• Responsible in the company’s ISO and QAQC implementation plan, which including but not limited, planning, implementation, monitoring of practices, certification processes and etc.
• To provide improvement suggestion or proposal for company’s ISO and QAQC policies from time to time and to assist on implementations after obtaining management approval.
• To act as Internal Auditor for the company’s ISO and QAQC compliances, to ensure all the Company activities and transaction are complied to ISO & QAQC requirement.