Responsible for the full spectrum of all HR activities including staff attendance, leave administration, payroll administration, overtime calculation, staff welfare and other HR administration functions such as recruitment and personnel management.
Administrative secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
Responsible for payroll and ensure timely submission of all relevant statutory payments such as EPF, SOCSO and Income Tax and providing up-to-date information (e.g. leaves of absence, sick days, and work schedules).
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1. To conduct daily administration operation.
2. Assist in material planning.
3. Assist in company purchasing operation.
4. Assist in daily delivery related matter.
5. Any other duties as and when instructed by superiors.
Additional knowledge in ISO and Safety & Health will be added advantage.
The overall responsibility includes supporting and assisting Team Lead and Manager in day-to-day operations, in accordance with the Standard Operating Procedures (SOPs), which include but are not limited to the following.
Purchasing and maintaining supplies; Monitoring energy usage and consumption and making sure the utility bills are received every month; Coordinating different departments to ensure efficiency; Responsible for the daily administrative activities; Answering phone calls, handling faxes and mail and offering administrative advice when needed; General administrative duties including stock entry, etc.; General clerical duties including photocopying, fax and emailing; Maintain proper filing system; - Providing general administrative support; Other tasks given from time to time.