Responsible for the daily administrative document work of the office
Responsible for the entry and exit procedures, including employee entry and exit procedures and the distribution and collection/recycling of office stationery, badges, and seat badges
Responsible for the management of sending and receiving documents, including sending and receiving documents, faxes, newspapers and periodicals, and registration
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Helping the sales team to improve their productivity by contacting customers to arrange appointments and have high-quality, up-to-date support material.
Handling urgent calls, emails, messages and answering customer queries, informing them of delays, arranging delivery dates, and scheduling marketing events
Handling orders by phone email or mail and checking the orders have the correct prices, discounts, and product numbers. inputting orders, ensuring they are processed according to customer requirements, and ensuring all orders are accurate and delivered on time
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To process data entry, stock checking, invoices and delivery orders in accordance with company procedure.
To assist and update delivery checklist & Co-ordinating with factory manager & staff on any incoming/outgoing stocks. To ensure that goods are correctly loaded to lorry for delivery
• Performs reception duties with welcome and cheerful attitude such as handling phone call,greeting visitors/guests/members professionally,determining the nature and purpose of visit,nitifying appropriate parties of their arrival.
• Update ISO Documents,Schedule Waste-Eswis system & JKKP –member of JKKP.
• Check worker’s attendance,clarify workers‘ ansenteeism and report to manager and update the attendance at the white board.
• Preparing leave form such as annual leave, sick leave for workers, filing applicant form and leave form.
• Outing for bill payment,posting,banking,government department and office stationery.
• Report any maintenance issues immediately to supplier including all machine,fitting and equipment.
• Ensure office common area, pantry area and meeting rooms are tidy and presentable.
• Work closely with office managers for daily office management, maintaining office pantry, stocking of office supplies and safety items and ensuring general cleanliness of the office.
• Record the safety items supplies to worker and update the stock card.
• Manages incoming outgoing courier, mail, parcel arrangement and distribution as required.
• Assisting in the setting up and coordinate of office events.
• Providing general administrative support to Sales, Purchasing, Warehouse, HR & Admin department such as Issuing DO & Invoice, Supplier PO, check stock, record stock card, training registration, logistic support arrangements and perform any other ad hoc projects/duties as assigned by supervisor and managers
• Performs reception duties with welcome and cheerful attitude such as handling phone call,greeting visitors/guests/members professionally,determining the nature and purpose of visit,nitifying appropriate parties of their arrival.
• Update ISO Documents,Schedule Waste-Eswis system & JKKP –member of JKKP.
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Description
Prepare sales-related documents namely invoices, delivery orders, etc.
Conduct stock take as at when required.
Compile records and perform data entry.
Clerical task.
Requirement:
Possess a SPM with distinction in Math.
Meticulous, self-motivated, good in Excel.
The job scope of a general clerk typically includes a variety of administrative and clerical tasks to help an organization run smoothly. Here are some common responsibilities:
1. **Data Entry:** Entering and updating information in databases or spreadsheets.
2. **Filing and Record Keeping:** Organizing and maintaining physical and digital records.
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