Handle daily multilingual communication and coordination using Mandarin, English, and Bahasa Malaysia, including inquiries, information delivery, and simple document translation
Assist with basic administrative tasks such as document filing, task coordination, and schedule arrangements
Support outdoor assignments, material delivery, and other related duties when required
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Provide comprehensive administrative support to the management team and staff, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Oversee daily office operations, ensuring a well-organized and efficient work environment, including managing office supplies, maintaining equipment, and handling mail distribution.
Act as a primary point of contact for internal and external inquiries, professionally handling phone calls, emails, and visitor reception with excellent customer service.
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Administrative Support
Office Management
Communication Skills
Time Management
Customer Service
Data Entry
Problem-Solving
Teamwork
Computer Proficiency
Organizational Skills
Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting initial candidate outreach.
Manage and maintain employee records, ensuring accuracy and confidentiality of HR data, including onboarding and offboarding documentation.
Provide administrative support to the HR department, such as preparing HR-related documents, reports, and presentations.
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Provide comprehensive administrative support to the management team and various departments, including managing correspondence, scheduling meetings, and preparing reports.
Coordinate and manage office supplies, equipment, and facilities to ensure smooth daily operations.
Assist in the organization and execution of company events, meetings, and travel arrangements for staff.
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Develop, implement, and manage HR strategies and initiatives aligned with the overall business objectives of Pineapple Computer, a 200-employee IT product distribution company.
Oversee the full recruitment lifecycle, from sourcing and interviewing to onboarding and retention, ensuring a pipeline of qualified talent for various IT product roles.
Manage employee relations, addressing grievances, conflicts, and disciplinary actions in a fair and consistent manner, fostering a positive and productive work environment.
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Maintain and organize all site-related documentation, including daily reports, delivery slips, safety records, and personnel attendance, ensuring accuracy and easy retrieval.
Assist the site manager and project team with administrative tasks, such as preparing correspondence, managing schedules, and coordinating meetings.
Manage the flow of information between the site office, head office, and external stakeholders, ensuring timely communication and updates.
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Data Entry
Record Keeping
Office Administration
Communication Skills
Time Management
Attention to Detail
Scheduling
Customer Service
Filing Systems
Problem Solving
Teamwork
Assist in the full spectrum of HR functions including recruitment, onboarding, employee relations, and offboarding processes.
Maintain accurate and up-to-date employee records in the HR Information System (HRIS), ensuring confidentiality and compliance with data protection regulations.
Support the HR Manager in administering payroll, including data entry, verification, and processing of employee claims and reimbursements.
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HR Management
Performance Management
Payroll Support
Communication
Recruitment Assistance
Administrative Support
Human Resources Management
Record Keeping
Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements with a high degree of accuracy and efficiency.
Prepare and edit correspondence, communications, presentations, and other documents, ensuring professional quality and adherence to company standards.
Perform data entry and maintain organized filing systems, both physical and digital, for efficient record keeping and retrieval of information.
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Provide comprehensive administrative support to the management team and various departments, including managing correspondence, scheduling meetings, and preparing reports.
Coordinate and manage office supplies, equipment, and facilities to ensure smooth daily operations.
Assist in the organization and execution of company events, meetings, and travel arrangements for staff.
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