We are looking for a Sales Admin Support who is experienced to provide administrative, documentation, and coordination support for retail branches and existing corporate clients, ensuring smooth contract management, servicing renewals, and debt collection follow-up.
Roles and Responsibilities
· Handle and maintain branch-related documentation, including sales reports, contracts, and operational records.
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Are you a detail-oriented dynamo with a passion for making an impact? At Verity, we’re on the lookout for a data entry cum administrative who’s ready to dive into the exciting world of information verification while having a blast with us! If you’re eager to contribute to our fast-growing, mission-driven company and master the art of information accuracy, we want to hear from you.
What’s the Gig?
As our Administrative Executive, you won’t just be inputting data—you’ll be our information detective! Here’s a glimpse into your future role:
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Administrative SupportPerform general administrative and clerical duties. Prepare, organize, and maintain filing systems (physical and digital). Handle incoming and outgoing correspondence, emails, and documents.2. DataEntry & Record KeepingEnter and update data accurately in the company's system. Maintain proper records of documents, invoices, and reports. Ensure all documents are properly filed and easily retrievable.3. Document PreparationAssist in preparing reports, letters, and internal documents. Photocopy, scan, and distribute documents as required.4. CoordinationCoordinate with other departments for administrative matters. Assist in scheduling opening counters, Fairs, Pop-Up counters in pre-arrangement of fixtures, hangers, mannequin, stocks, POP Card, Billing tools and all supporting matters and also maintaining office calendars activities.5. Other DutiesPerform any other administrative duties assigned by management from time to time.
An Administrative Manager is responsible for leading the daily administrative activities within the organization, ensuring efficiency, compliance, and high service standards. This role includes supervising administrative staff, developing streamlined processes, managing facilities, and supporting cross-functional teams.
Design and maintain administrative systemsDevelop, implement, and refine processes and procedures to streamline operations and ensure productivity.
Facilities oversightLiaise with internal or external teams to organize repairs, refurbishments, and manage office environment
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Administration Management
Verbal Communication
Written Communication
Organising
Multitasking
Microsoft Office Suite
Stakeholder Management
Confidentiality
Time Management
Data Entry
Office Management
Scheduling
Record Keeping
Administrative Support
Communication
Attention to Detail
Filing
System Administration
Microsoft Office Suite
Outlook
Microsoft Excel
Google Sheets
Google Analytics
Bookkeeping
Multitasking
Invoicing
Stock Management
Provide comprehensive administrative support to the management team and other departments, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
Maintain and organize company records and filing systems, both physical and digital, ensuring easy accessibility and confidentiality.
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Order Processing: Manage daily orders from platforms (e.g., Shopee, Lazada, TikTok Shop, Website), ensuring they are processed, packed, and arranged for courier pickup on time.
Product Management: Assist in uploading new products, updating pricing, and editing product descriptions/images on seller centers.
Inventory Control: Monitor stock levels in the system and coordinate with the warehouse/stock team to ensure inventory accuracy.
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Office Management
Calendar Management
Travel Arrangements
Record Keeping
Communication Skills
Time Management
Problem Solving
Attention to Detail
Microsoft Office
Customer Service
Teamwork
Organization Skills