In charge of daily operational purchasing activities which includes planning, monitoring, communicating, processing and following up on purchase orders with the suppliers.
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We are currently seeking Purchasing and Administration support to join our expanding team as a Purchasing and Admin Executive. As the government pushes for increased solar power utilization across the country, SimpliSolar is well poised for exponential growth of the industry and we are aggressively expanding our market coverage and in search of suitable candidates who are young and experienced and with high learning agility to join our Team.
Key activities & responsibilities: -
Responsible for purchasing, shipping and administrative functions
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Perform supplier/sub-contractor international sourcing, evaluation, assessment and selection, negotiation, performance monitoring. To prepare tender documents and invite for tender within timeline To prepare supply & sub-contracting contract To ensure all the materials in right source, quality, quantity, comply with project specs. Maintain and possess good communication with vendor and continuous improvement for the vendor management. Supplier/Subcon performance monitoring. Ensure proper maintenance of purchasing/subcontracting documentation and records. Analyzes material market dynamics/trends and price environment in order to manage price risk in accordance with company policies. Collate purchase orders and purchase requisitions in order to order materials, goods and supplies. To issue Purchase order (PO), sourcing or procurement of project materials and verify availability of stock. Validate and submit invoices to Account Department for issuing of payment. To compare price, material quality and payment term according to budget and economic factors. Determine or negotiate contract terms and conditions. To establish & maintain good relationship with internal department & external related suppliers. Request for quotations from suppliers for new/alternate items Liaise with site people on Requisition. Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation. Emphasis on inventory control. Update DO in system & attached the DO with INV for account department further action.
. Managing stock orders and communicating with suppliers (proficient in numerical tasks).
. Handling incoming phone calls.
. Coordinating and scheduling ongoing tasks.
. Utilizing basic Microsoft Word and Excel functions.
. Daily monitoring of ongoing projects and logistics.
. Placing orders with suppliers and verifying through email and fax.
. Managing billing processes and maintaining filing systems.
. Contacting customers to ensure timely payment of outstanding bills.
Requirements:
. Possess a minimum Diploma in Logistics/Supply Chain Management or its equivalent.
. Have at least 3 years of working experience in a Warehousing role or related functions.
EA License No: 22C1414
Reg No.: R23113314
By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by our company.
• Compare prices and contact suppliers.
• Arrange transportation.
• Follow up the purchase situation.
• Submit the information to the management or contract department.
• Arrange repair for site transportation and machinery.
• Able to deal with government servant.
• SPM or above diploma.
• Able to write and communicate
well in English and Bahasa Malaysia.
• Intermediate computer skills.
• Good communication skills.
• Assign parts to treatment Vendors and issue Purchase Order
• Search for new Vendor and liaise with current Vendors
• Monitors the performance of Vendors to ensure continued quality and timely shipments
• Keeping track and ensure quantity parts are correctly deliver on time by Vendors
• Attend daily standing meeting to understand daily production planning status
• Update daily process report for Vendors’ fabrication parts & treatments data listing
• Full participation in handling and assist QC / CNC production departments for any related PT documents
Perform supplier/sub-contractor international sourcing, evaluation, assessment and selection, negotiation, performance monitoring. To prepare tender documents and invite for tender within timeline To prepare supply & sub-contracting contract To ensure all the materials in right source, quality, quantity, comply with project specs. Maintain and possess good communication with vendor and continuous improvement for the vendor management. Supplier/Subcon performance monitoring. Ensure proper maintenance of purchasing/subcontracting documentation and records. Analyzes material market dynamics/trends and price environment in order to manage price risk in accordance with company policies. Collate purchase orders and purchase requisitions in order to order materials, goods and supplies. To issue Purchase order (PO), sourcing or procurement of project materials and verify availability of stock. Validate and submit invoices to Account Department for issuing of payment. To compare price, material quality and payment term according to budget and economic factors. Determine or negotiate contract terms and conditions. To establish & maintain good relationship with internal department & external related suppliers. Request for quotations from suppliers for new/alternate items Liaise with site people on Requisition. Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation. Emphasis on inventory control. Update DO in system & attached the DO with INV for account department further action.
-Source most competitive price and suitable product;
-To communicate with supplier on product availability and delivery;
-Verifies purchase requisitions by project team; clarifying unclear items; recommending alternatives.
-Check current stock on other project site; scheduling on time delivery.
-Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
-Verifies receipt of items by comparing items received to items ordered;
-Matching PO, DO and invoices and raise query if there is any discrepancy;
-Keep information accessible by sorting and filing documents.
-Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
-Maintain good PO system and have periodic system update in terms of supplier, price, product etc
-Other work related duty assigned by management