Key Responsibilities :Administrative & Office Support• Manage daily office administration, filing, and documentation.• Handle office bills, payments, and expense tracking (utilities, rent, supplier invoices).• Ensure timely payments and proper record-keeping.• Maintain organized records for all administrative and project-related documents.• Provide general administrative support to management.Purchasing & Sourcing• Source and purchase office supplies, furniture, and interior design materials.• Review design references (images, mood boards) provided by designers and identify suitable products.• Conduct market survey (price, quality, lead time, supplier comparison).• Prepare product proposals for designers’ review before purchase.• Liaise with suppliers for quotations, negotiation, and order placement.• Track orders and ensure timely delivery.• Maintain supplier database and product catalogue.Project Coordination Support• Assist interior designers in project permit applications and follow-ups with local authorities.• Organize and maintain project documentation (drawings, approvals, contracts).• Follow up with suppliers, contractors, and relevant parties on submissions and documentation.Templates & Reporting• Create and maintain templates/forms for:Material selectionProject costingQuotation and budgeting• Assist in basic cost tracking and budget monitoring.
Assist in the daily procurement activities, including sourcing suppliers, obtaining quotations, and processing purchase orders in accordance with company policies and procedures.
Maintain accurate and up-to-date inventory records, ensuring that stock levels are monitored and discrepancies are identified and resolved promptly.
Support the receiving and inspection of goods, verifying quantities and quality against purchase orders and delivery notes.
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