Contract Administrative Assistant Jobs, Salary up to MYR 3,300 in Advance Jupiter WP Kuala Lumpur - Maukerja

Diploma or Bachelor's Degree in Business Administration, Construction Management, or a related field.

Minimum 2 years of experience as a Document Controller, preferably in the construction, engineering, or infrastructure industry.

Proficient in document control processes, filing systems, and document management software.

Good knowledge of project documentation, drawings, transmittals, and revision control.

Strong organizational skills with excellent attention to detail.

Proficient in Microsoft Office (Word, Excel, Outlook) and document management systems.

Good communication and interpersonal skills.

Ability to work independently, prioritize tasks, and meet deadlines.

Familiarity with ISO documentation standards is an added advantage.

Able to join immediately or within short notice is preferred.

Manage and maintain the company's document management system (DMS), ensuring all project documentation is accurately filed, version-controlled, and accessible to authorized personnel.

Implement and enforce document control procedures and standards to ensure consistency and quality across all project documentation.

Receive, log, and distribute incoming and outgoing documents, including drawings, specifications, reports, and correspondence, in a timely and efficient manner.

Maintain organized and up-to-date physical and electronic records, ensuring compliance with company policies and regulatory requirements.

Perform quality assurance checks on documents to verify accuracy, completeness, and adherence to established standards before distribution.

Assist project teams with document-related queries and provide training on document control procedures and the use of the DMS.

Generate regular reports on document status, distribution, and outstanding items for project managers and stakeholders.

Coordinate with various departments to ensure the smooth flow of information and documentation throughout the project lifecycle.

Archive project documentation upon completion, ensuring proper storage and retrieval in accordance with retention policies.

Support the implementation of new document control processes and technologies as required.